Sr. Administrative Assistant - Coordinator
About The Position
Johnson & Johnson is seeking an experienced, proactive Senior Administrative Assistant to provide high-level administrative and operational support to a team of more than 150 employees in a fast-paced global organization. This hybrid role is based in Cincinnati, Ohio. The assistant will anticipate business needs, protect leadership capacity, and enable effective execution through sound judgment, discretion, organization, communication, and follow-through. Under limited supervision, the role supports senior leaders and leadership teams by managing calendars, meetings, appointments, travel, expenses, leadership materials, department events, records, invoices, and payments. The assistant also serves as a liaison with internal and external stakeholders and provides logistical support for Health Authority audits. The position reports to the Quality Engineering Director or Senior Director and may require cross-functional work with associates in other departments. Very limited travel may be required, less than 5%. The position is overtime eligible.
Requirements
- High school diploma or equivalent.
- At least six years of administrative, executive assistant, or related business support experience, including independently supporting multiple senior leaders and leadership teams in a complex organization.
- Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Excel, Word, Copilot, and SharePoint.
- Strong written and verbal communication, organizational, prioritization, and problem-solving skills.
- Demonstrated judgment and discretion when handling confidential information.
- Ability to manage competing priorities and work effectively across a global, cross-functional organization.
- Strong attention to detail and follow-through.
- Ability to perform duties in accordance with policies and procedures and comply with civil rights requirements.
Nice To Haves
- Associate or bachelor's degree preferred.
Responsibilities
- Provide proactive administrative and operational support to senior leaders and leadership teams.
- Manage complex calendars, meetings, appointments, travel arrangements, and expense reporting across multiple time zones.
- Coordinate leadership meetings, including agendas, presentations, meeting materials, minutes, and action-item follow-up.
- Prepare business reports, presentations, communications, and other leadership materials.
- Coordinate department events, town halls, onboarding activities, and organizational communications.
- Maintain accurate records, files, distribution lists, and team resources.
- Handle sensitive and confidential matters with discretion and sound judgment.
- Serve as a liaison with internal departments, senior management, external suppliers, regulatory auditors, and Johnson & Johnson customers, as appropriate.
- Anticipate business needs, identify issues or opportunities, and communicate them to the appropriate leader.
- Manage invoices and payments through corporate IT systems.
- Provide on-site logistical support to Health Authority audits.
- Perform other duties as assigned.
- Ensure personal and Company compliance with applicable federal, state, local, and Company regulations, policies, and procedures.
- Work effectively across functions with associates from other departments as needed.
Benefits
- Company consolidated retirement plan (pension) and savings plan (401(k)), subject to plan terms.
- Vacation: 120 hours per calendar year, subject to policy and date of hire.
- Sick time: 40 hours per calendar year, with different amounts for employees residing in Colorado or Washington, subject to policy and date of hire.
- Holiday pay, including floating holidays: 13 days per calendar year.
- Work, Personal and Family Time: up to 40 hours per calendar year.
- Parental Leave: 480 hours within one year of the birth, adoption, or foster care of a child.
- Bereavement Leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
- Caregiver Leave: 80 hours in a 52-week rolling period.
- Volunteer Leave: 32 hours per calendar year.
- Military Spouse Time-Off: 80 hours per calendar year.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
