Sr. Administrative Assistant - Coordinator
About The Position
Johnson & Johnson is seeking an experienced, proactive Sr. Administrative Assistant to provide high-level administrative and operational support to senior leaders and leadership teams in a fast-paced global organization of more than 150 employees. This hybrid role is based in Cincinnati, Ohio, and requires exceptional judgment, discretion, organization, communication, and follow-through. The position works under limited supervision and reports to the Quality Engineering Director or Senior Director. It may require occasional cross-functional collaboration and very limited travel of less than 5%. The position is overtime eligible. The role supports leadership by anticipating business needs, protecting leadership capacity, and enabling effective execution. Responsibilities include managing complex calendars, meetings, travel, and expenses; coordinating leadership meetings and department events; preparing business materials; maintaining team records and resources; handling confidential matters; liaising with internal and external parties; processing invoices and payments; and providing on-site logistical support to Health Authority audits. The successful candidate must comply with applicable laws, regulations, company policies, and procedures.
Requirements
- High school diploma or equivalent.
- At least six years of administrative, executive assistant, or related business support experience, including independently supporting multiple senior leaders and leadership teams in a complex organization.
- Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Excel, Word, Copilot, and SharePoint.
- Strong written and verbal communication, organizational, prioritization, and problem-solving skills.
- Demonstrated judgment and discretion when handling confidential information.
- Ability to manage competing priorities and work effectively across a global, cross-functional organization.
- Strong attention to detail and follow-through.
- Ability to perform duties in accordance with policies and procedures and comply with civil rights requirements.
Nice To Haves
- Associate or bachelor’s degree preferred.
Responsibilities
- Provide proactive administrative and operational support to senior leaders and leadership teams.
- Manage complex calendars, meetings, appointments, travel arrangements, and expense reporting across multiple time zones.
- Coordinate leadership meetings, including agendas, presentations, meeting materials, minutes, and action-item follow-up.
- Prepare business reports, presentations, communications, and other leadership materials.
- Coordinate department events, town halls, onboarding activities, and organizational communications.
- Maintain accurate records, files, distribution lists, and team resources.
- Handle sensitive and confidential matters with discretion and sound judgment.
- Serve as a liaison with internal departments, senior management, external suppliers, regulatory auditors, and Johnson & Johnson customers, as appropriate.
- Anticipate business needs, identify issues or opportunities, and communicate them to the appropriate leader.
- Manage invoices and payments through corporate IT systems.
- Provide on-site logistical support to Health Authority audits.
- Perform other duties as assigned.
- Ensure personal and Company compliance with applicable federal, state, local, and Company regulations, policies, and procedures.
Benefits
- Company consolidated retirement plan (pension) and savings plan (401(k)), subject to plan terms.
- Vacation: 120 hours per calendar year, subject to policy and date of hire.
- Sick time: 40 hours per calendar year; 48 hours for employees residing in Colorado; 56 hours for employees residing in Washington, subject to policy and date of hire.
- Holiday pay, including floating holidays: 13 days per calendar year.
- Work, Personal and Family Time: up to 40 hours per calendar year.
- Parental Leave: 480 hours within one year of a child’s birth, adoption, or foster care placement.
- Bereavement Leave: 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
- Caregiver Leave: 80 hours in a 52-week rolling period.
- Volunteer Leave: 32 hours per calendar year.
- Military Spouse Time-Off: 80 hours per calendar year.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
