Sr Administrative Assistant, Pharmacology

UT Southwestern Medical Center • Dallas, TX

12h • Hybrid

About The Position

The Department of Pharmacology is seeking a Sr Administrative Assistant to provide general administrative support to our faculty and staff for their labs and research. This role works under minimal supervision to provide advanced administrative support in coordinating the day-to-day operations of a department or division office. The position is hybrid, requiring 4 days a week in the office and 1 day remote.

Requirements

• High School Diploma or GED.
• 3 years of related secretarial/administrative experience.
• May consider higher education completed in lieu of minimum requirements.

Responsibilities

• Relieves supervisor of a variety of administrative duties, which involve a thorough understanding of the functions, programs, and policies of the organization; may coordinate day-to-day operations of the office; makes recommendations for changes to procedures.
• Prepares or assists in the preparation of grant applications, grant budgets, manuscripts, book chapters, etc.; ensures proper format, grammar, and completeness.
• Functions as a liaison with other departments, including Human Resources, Telecommunications, Physical Plant, Purchasing, and Accounting; prepares online and paper documents as needed.
• Completes and coordinates complex projects and reports as assigned by supervisor, which may require significant contact with other departments and outside organizations and use of various computer software applications.
• Composes and/or types letters, memorandums, and other non-routine and moderately complex correspondence, which does not require the attention of the supervisor.
• Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
• Plans and coordinates projects, such as meetings, appointments, conferences, seminars, and workshops; arranges for meeting facilities, hotel accommodation, transportation, refreshments, luncheons, banquets, receptions, etc.; develops and arranges printing of brochures; handles finances for the program, including determination of charge to the sponsoring department; establishes registration fees; processes all vouchers relating to the event.
• Takes, transcribes, and distributes minutes for meetings.
• May transcribe dictation of medical or scientific terminology; ensures correct format, grammar, punctuation, and spelling.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED