Sr. Administrative Assistant - Operations
About The Position
National Life Group is a purpose-driven organization with a mission to Do good. Be good. Make good. We are committed to fostering a culture of inclusion, belonging, and diversity where all associates can thrive. In this role, you will provide administrative and coordination support to Operations leadership on our Texas campus, with occasional support to the Operations Executive Vice President. You will support meeting coordination, communications, travel planning, event logistics, and assigned project coordination. This role will interact with leaders, associates, and business partners across the organization and requires strong organization, prioritization, discretion, communication, time management, and attention to detail. The ideal candidate is a proactive and collaborative administrative professional who can manage varied assignments, anticipate routine business needs, follow established procedures, and escalate significant exceptions appropriately. Mentorship and professional development opportunities will be provided to support your growth in this role. This position currently offers an onsite work schedule, with the expectation that you will be in the office four (4) days per week during onsite core days. Our current onsite core days are Monday, Tuesday, Wednesday, and Thursday. The work schedule type and core days are subject to change with advance notification and manager discretion.
Requirements
- Bachelor’s degree in Business Administration or related field and 3 or more years of related administrative experience, or equivalent combination of education, certification, and experience.
- Experience providing administrative support in a corporate or professional office environment.
- Strong interpersonal skills, including the ability to handle sensitive and confidential information with poise, tact, discretion, and diplomacy.
- Demonstrated initiative and ability to anticipate routine leadership and team needs.
- Strong organizational skills with the ability to prioritize multiple tasks, meet deadlines, and maintain attention to detail.
- Strong written and verbal communication skills.
- Critical thinking, problem-solving, and project coordination skills appropriate for varied administrative assignments.
- Proficiency with common office technology and ability to learn company-specific systems and processes.
- Must be willing and able to work more than a 40-hour work week if necessary.
- Must be able to pass a background check.
Nice To Haves
- Experience supporting leaders in a fast-paced corporate environment.
- Proficiency with Microsoft 365 applications, Concur, UKG/UltiPro, or similar systems.
- Experience with project coordination and event planning.
- Experience preparing presentations, meeting materials, and executive-ready communications.
- Occasional flexibility outside standard business hours to support meetings or events.
Responsibilities
- Serve as a professional point of contact between Operations leadership and business partners, helping coordinate communication and information flow.
- Draft and format routine communications, meeting materials, presentations, and related documents in collaboration with leadership.
- Arrange travel, accommodations, itineraries, and related correspondence; prepare and submit expense reports.
- Plan, organize, and execute logistics for meetings, team-building activities, luncheons, client dinners, and other events.
- Provide backup support to the Senior Executive Assistant for calendar management, appointment and meeting scheduling, and preparation of meeting agendas.
- Help ensure leaders have appropriate time scheduled for key priorities by coordinating calendars and identifying potential conflicts.
- Maintain files, records, correspondence, meeting materials, and other documentation in accordance with established practices.
- Prepare information, basic research, reports, and presentation materials to support leadership needs.
- Develop a foundational understanding of National Life Group and Operations business models, procedures, and decision-making processes.
- Assist with onboarding and offboarding coordination for business area associates.
- Work collaboratively with other administrative professionals and contribute to team effectiveness.
- Support planning, organization, tracking, and coordination of assigned projects and committees as needed to meet business needs.
- All other duties as assigned.
Benefits
- Mentorship and professional development opportunities
- 401(k) eligibility
- Various paid time off benefits, such as vacation, sick time, and parental leave
- Discretionary annual incentive programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
