Sr Administrative Assistant II, Physiology

UT Southwestern Medical Center • Dallas, TX

2d • Onsite

About The Position

This administrative role supports our Physiology department and manages all aspects of departmental travel, including preparing travel authorizations, processing expense reimbursements, and resolving related issues. The position is responsible for accurately entering and tracking forms in PeopleSoft and maintaining departmental requisition logs. A key responsibility is to understand what faculty and researchers need, gather the right information from different sources, and organize it clearly so it can be processed correctly through university systems and completed on time. The role also will involve scheduling calendar, managing communications, and overseeing logistics and documentation.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or May consider higher completed education in lieu of experience.

Nice To Haves

• Manages all aspects of departmental travel, including preparing travel authorizations, processing expense reimbursements, and resolving related issues.
• Accurately entering and tracking forms in PeopleSoft and maintaining departmental requisition logs.
• Understanding faculty and researcher needs, gathering information from different sources, and organizing it clearly for processing through university systems.
• Scheduling calendar, managing communications, and overseeing logistics and documentation.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED