Sr Administrative Assistant II, Pediatric Critical Care

UT Southwestern Medical Center • Dallas, TX

9h • Onsite

About The Position

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. The Senior Administrative Assistant II plays a vital role in the Division of Critical Care, providing advanced administrative and operational support to 12 faculty members. Reporting to and working under the guidance of the Lead Administrator, this position manages complex calendars, coordinates travel and expense reimbursements, oversees supply orders, supports virtual and in-person meetings and conferences, assists with presentation preparation, serves as a division time editor, processes MyTime for faculty, fellows, and administrative staff, manages M&M conferences, and coordinates Faculty Talks, ensuring smooth and efficient division operations. Acting as a liaison with departmental support teams, the Senior Administrative Assistant II must demonstrate professionalism, discretion, and confidentiality, while effectively managing competing priorities in a fast-paced academic healthcare environment.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or May consider higher completed education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees