Sr Administrative Assistant II, Pediatric Cardiology

UT Southwestern Medical Center • Dallas, TX

1d • Onsite

About The Position

The Department of Pediatrics is seeking a professional, proactive and positive individual to join our team in the position of Sr. Administrative Assistant II with Pediatric Cardiology. The position will work closely with the Division Lead Administrator to ensure the administrative operations within the division are efficiently met with a keen sense of business acumen. As a valued team member, you are responsible for providing comprehensive operation support to the division's faculty members and research personnel. This includes calendar management, coordinating travel and processing expenses, order supplies, assist in preparing presentation(s) including hosting virtual and in person conferences/meetings, recruitment and other duties assigned.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or May consider higher completed education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED