Sr. Administrative Assistant, Creative Advertising

Sony Pictures Entertainment•Culver City, CA

About The Position

The Senior Administrative Assistant, Global Creative Advertising is a vital member of the Creative Advertising department responsible for managing A/V, Print and Digital campaigns for Sony Pictures theatrical releases. As part of a dynamic and collaborative creative team, the individual in this role will report to the Co-heads of Creative & Strategy and liaise with other employees in the department.

Requirements

Minimum 1 year of experience specifically in Creative Advertising at a studio, agency, or postproduction facility
Bachelor's degree preferred, ideally in film, marketing, business, or communications
Knowledge of various file formats, such as QuickTime, PDF, Keynote, MP3, AIFF and other postproduction assets
Strong oral and written communication skills, paired with a professional demeanor
Demonstrates Initiative, discretion, proactivity and meticulous follow-through on all tasks
Exceptional organizational skills and the ability to execute multiple responsibilities while juggling a busy schedule and managing multiple projects simultaneously with focus and efficiency
Self-motivated and hardworking, who thrives both independently and collaboratively as part of a team, including contributing beyond your scope of duties and experience
Must have personability interacting with internal and external executives, as well as high-profile filmmakers and talent
Must be able to work independently and multi-task with ease
Must be able to work well under pressure and with tight deadlines
Identify work priorities and requirements up-front and make timely decisions

Responsibilities

Screen and respond to incoming calls and correspondence
Contribute to creative brainstorming and take notes during team mtgs, etc.
Manage complex schedule of meetings communicating with numerous internal and external partners
Communicate quickly with team members on multiple platforms like email, Microsoft Teams and Text.
Organize and update a digital database of all A/V and Print advertising materials from early stages of development, through numerous revisions and finishing stages
Prepare creative materials for meetings, including transcripts for A/V materials, creating PDFs for Print and any other items that may need to be prepared days ahead of time, and sometimes at the last minute
Operate conference room systems to playback materials during meetings, ensuring the quality and consistency of these spaces by coordinating with facilities and colleagues who frequently use the shared systems
Maintain records of creative materials presented in meetings, tested, shared with filmmakers and sent to executives
Ensure secure transfer and communicate confidential information and materials regarding not-yet released films, following security protocols for team members and external business partners
Coordinate with Creative Operations department for secure transfer of A/V dubbing and material requests
Ensure timely purchase order processing of invoices from numerous external partners, ensuring accuracy of charges and tracking overall budget spend.
Work with Finance to ensure budget accuracy
Handle booking travel & expense reports for Co-heads and team
Manage lunch orders, visitor guest passes/drive-ons and conference room reservations when necessary