Administrative Assistant, Creative

Sony•Hollywood, FL

6d•Onsite

About The Position

The Administrative Assistant will maximize effectiveness and efficiency of the Creative team by providing general administrative assistance and support. You will serve as the responsible party for the songwriter experience at the Sony Music Publishing office in Los Angeles. You will provide the highest possible level of customer service by supporting both the A&R team and the songwriters, ensuring that the department meets all their needs.

Requirements

Alignment with Sony’s Purpose and Values
Ability to maintain confidentiality and discretion in all matters
Demonstrated ability to deliver consistently high quality and professional customer service to both internal and external customers
Ability to work independently and without follow-up, while also being a team player who can build solid, collaborative relationships
Working knowledge of digital music space and social media
Proactively engage in managing the daily activities of the office, with a strong sense of urgency and highest level of professionalism
Ability to work in a fast-paced environment
Highly organized person that pays very close attention to the details.
You are a clear, effective, and accurate communicator
You embrace, support, and inspire innovation through a creative and collaborative approach
Strategic Planner

Responsibilities

Build a strong and cohesive partnership with other EAs and Creative Admins, both domestically and internationally in NY, LA, Miami, Nashville, and the UK
Generate, distribute, and maintain various reports as needed by the A&R team including the casting list, pitch list, A&R research documents and other important department documents.
Take meticulous notes during meetings and distribute accordingly
Proactively anticipate needs of A&R staff to foresee problems and prevent them by acting
Make recommendations related to schedules, communications, travel and systems
Own and proactively manage an ever-changing calendar of internal and external meetings with attention to accuracy, detail (including time zones) and allocation of time and resources to promote productivity and successful execution of the A&R team (this includes managing all details - attendees, location, time, length and provide background information and agendas when needed)
Coordinate with travel agent to provide a seamless travel experience for complex and detailed travel plans and itineraries, including flights, hotel accommodations, car service and more in accordance with company policy and compile travel documents for expense reimbursement.
Handle travel for both executives and songwriter clients
Manage, process, and track expense reports in a timely fashion and in accordance with the SMP T&E policy
Master the use of SMP internal systems such as SCORE, TEMPO and PITCH.
Regularly upload new releases into the PITCH system
Liaise with other departments within SMP such as Business Affairs, Sync, and Admin
Finger on the pulse of hip restaurants and venues in order to book restaurant reservations, private meetings, off-sites, celebratory events, industry events and more
Act as host of meetings, develop meeting agendas, etc.