Sr. Admin V&I TA Specialty

MSD • Rahway, NJ

5d • Hybrid

About The Position

The Senior Administrative Assistant provides comprehensive administrative support and office management for the General/Specialty Therapy Area of Medical Affairs. The role requires professional judgment, discretion with confidential information, proactive management of priorities, and independent resolution of scheduling conflicts. The incumbent coordinates calendars, meetings, logistics, and accurate domestic and international travel; manages communications and office records; directs a high volume of inquiries to appropriate company contacts; and generates correspondence.

The role partners with internal and external stakeholders, including other support staff, and requires adaptability to changing situations and strong relationship-management skills. Work involves coordinating multiple tasks, applying project principles and technical skills, completing assignments with advanced analytical ability, independent judgment, creativity, and problem-solving, and working with little supervision. The position may also coordinate special projects and supports the use of Team Sites.

Requirements

• High school diploma or equivalent (GED).
• At least 10 years of administrative assistant experience.
• At least 5 years of administrative experience supporting senior directors or executives.
• Advanced computer skills with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and ability to operate other internal systems.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
• Skills in calendar management, competency management, financial budgeting, independent thinking, meeting management and organization, multitasking, office management, travel scheduling, and visa applications.

Nice To Haves

• Advanced education or certifications, such as Certified Administrative Professional, Project Management Professional, or Professional in Human Resources certification.
• Experience with SAP and CONCUR, including processing expense reports, purchase orders, payment requests, and vendor add forms, and running reports in SAP.
• Strong organizational, project-management, and problem-solving skills.
• Extraordinary attention to detail.

Responsibilities

• Provide general secretarial and administrative support and manage office operations.
• Handle confidential information with appropriate awareness and discretion.
• Manage calendars and resolve scheduling conflicts.
• Coordinate meetings, teleconferences, Microsoft Teams meetings, and offsite meetings or events.
• Arrange meeting logistics and complex domestic and international travel.
• Manage communications and office record retention.
• Direct a high volume of inquiries and matters to appropriate company contacts.
• Generate correspondence.
• Support the use of Team Sites.
• Coordinate and perform multiple tasks and work assignments, exercising analytical ability, independent judgment, creativity, and problem-solving.
• Interact effectively with company executives and internal and external clients, both onsite and remotely.
• Integrate and collaborate with other support staff and stakeholders.
• May coordinate special projects within the division or area.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED