Sr. Admin V&I TA Specialty

Merck•Rahway, NJ

8d•Hybrid

About The Position

The Senior Associate, Administrative Services provides comprehensive administrative support and office management for the General/Specialty Therapy Area of Medical Affairs. The role requires professional judgment and careful handling of confidential information, along with calendar and meeting management, domestic and international travel coordination, communications, office record retention, routing inquiries to appropriate company contacts, and correspondence preparation. The position calls for a self-starter who can proactively manage priorities, resolve scheduling conflicts independently, adapt to changing situations, and build effective relationships with internal and external stakeholders. The incumbent works with limited supervision, collaborates with other support staff, and may coordinate special projects within the division or area.

Requirements

High school diploma or equivalent (GED).
At least 10 years of administrative assistant experience.
At least 5 years of administrative experience supporting senior directors or executives.
Advanced computer skills using Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and the ability to operate other internal systems.
Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
Strong communication skills to interact effectively with company executives and internal and external clients, both onsite and remotely.
Ability to manage priorities, work with little supervision, and independently resolve scheduling conflicts.
Ability to adapt to changing situations and manage relationships with others.

Nice To Haves

Advanced education or certifications, such as Certified Administrative Professional, Project Management Professional, or Professional in Human Resources certification.
SAP or CONCUR experience processing expense reports, purchase orders, payment requests, and vendor add forms, and running reports in SAP.
Strong organizational and project management skills.
Strong problem-solving skills.
Extraordinary attention to detail.

Responsibilities

Perform general secretarial and administrative duties.
Manage calendars, arrange meetings and logistics, and resolve scheduling conflicts.
Coordinate meetings, teleconferences, Microsoft Teams meetings, and offsite meetings or events.
Coordinate complex domestic and international travel, including multi-leg travel arrangements.
Manage communications and office record retention while handling confidential information appropriately.
Direct inquiries and matters to the appropriate people within the company.
Generate correspondence and provide administrative support to executives, internal clients, and external clients.
Support the use of Team Sites.
Coordinate and perform multiple tasks while applying project principles and technical skills relevant to assigned work.
Complete assignments requiring analytical ability, independent judgment, creativity, and problem-solving.
Integrate and collaborate with internal and external stakeholders and other support staff.
May coordinate special projects within the division or area.