Sr Admin Asst Clinical - ON SITE

Vanderbilt University Medical Center•Nashville, TN

2d•Onsite

About The Position

In your pivotal role as Sr. Administrative, Clinical, you will perform administrative and business support related duties of a complex nature in support of an area with minimal guidance. You will be part of a team that provides admin support to general surgery, colorectal surgery, and surgical/medical weight loss. For nearly 100 years, the mission of Vanderbilt University Medical Center’s Section of Surgical Sciences has been to provide the finest quality care to patients, solve surgical problems that change practice, and educate the next generation of health care providers. Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Requirements

HS/GED
4 years of relevant experience
Genuine desire to be part of a cohesive team
Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Data Analysis (Intermediate): The ability to analyze data in an accurate manner.

Nice To Haves

Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Adobe)
Working knowledge of Epic and Outlook
Working knowledge of Epic and WorkDay
Excellent communication skills, both written and verbal

Responsibilities

Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
Compiles data, analyzes information and summarizes findings in support of an area.
Prepares reports and other documentation as requested.
The responsibilities listed are a general overview of the position and additional duties may be assigned.