Sr Accounts Receivable Specialist

Winebow•California, CA

15d•Hybrid

About The Position

At Winebow, we are strongly committed to creating an environment that fosters diversity, equity, and inclusion. We are intentional in our efforts to ensure that every employee has a sense of value and opportunity in our company, and we work tirelessly to promote a culture of inclusion where our team feels safe, respected, and valued. We want our Winebow family to feel at home and to be empowered to bring their best selves forward. We seek talent from all backgrounds to join our organization and are dedicated to achieving a diverse workforce in all aspects of employment including but not limited to recruiting, hiring, promotion, training, benefits, wage and salary equity. The hourly rate for this position is $27.75. We also offer a comprehensive benefits package of medical, dental, vision, life, AD&D, 401k with company match, employee purchase program (where licensed) and paid time off. If you are hired at Winebow, your final base salary compensation will be determined based on factors such as geographic location, skills, education and/or experience. In addition to those factors, we consider internal equity of our current team members as a part of any final offer. This position is hybrid and will be based in our Benicia, CA office location. In office days are Tuesday/Wednesday/Thursday and remote the other days except as needed for special meetings or events. Being a part of Winebow means that you are passionate about wine and spirits, are dedicated to providing outstanding customer service, and have the privilege of connecting our fine portfolio with our trade customers and ultimately with the consumer.

Requirements

Associate’s degree in accounting, finance, or a related field
0-1 years of experience in Accounts Receivable
Experience with ERP systems (e.g., SAP, Oracle, NetSuite)
Advanced Microsoft Excel skills, including pivot tables, XLOOKUPs and MACRO
Excellent negotiation and communication skills to manage difficult collection calls while maintaining positive client relationships
Exceptional attention to detail and a high degree of mathematical and statistical accuracy
Understanding of accounting principles (GAAP), SOX, fair credit practices, and collection regulations

Responsibilities

Generate and distribute accurate invoices in accordance with contract terms and internal guidelines.
Record and apply customer payments (checks, ACH, wires, credit cards) to the correct accounts.
Monitor aging reports proactively to identify overdue accounts and initiate professional collection activities via phone and email.
Reconcile the AR ledger to the general ledger and investigate discrepancies or unapplied cash.
Investigate and resolve billing queries or discrepancies by collaborating with sales, accounting, operations, and customer service teams.
Prepare aging reports and provide updates on collection progress to management.
Maintain accurate customer data and ensure compliance with financial policies.
Evaluating the creditworthiness of new and existing customers by analyzing financial data and credit reports to set appropriate credit limits.
Tracking at-risk accounts and coordinating with third-party collection agencies or Winebow’s legal team when necessary to minimize write-offs.
Follows all safety policies and procedures; communicate hazards and/or suggest improvements to Manager
Other duties as assigned
Overtime as necessary