Sr Accounts Payable (AP) Specialist (Hybrid)

University Hospitals•Shaker Heights, OH

9h•Hybrid

About The Position

The Sr. AP Specialist is responsible for timely and accurate reconciliation of supplier statements, resolving invoice discrepancies, invoice processing and troubleshooting. This role ensures efficient processing of electronic invoices, direct buy imports, and purchase orders into Oracle. The Sr. AP Specialist analyzes price variances, unapplied credit/debit memos, and aged invoice holds, while maintaining effective communication with both internal teams and external suppliers. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, along with contributing to special projects as needed.

Requirements

High School Equivalent / GED (Required)
5+ years Accounts Payable or Bookkeeping experience (Required)
Detail oriented and organized, with good analytical and problem-solving ability. (Required proficiency)
Strong client service and communication skills. (Required proficiency)
Ability to make sound decisions, function independently and as a team player. (Required proficiency)
Effective written and verbal communication skills. (Required proficiency)
Ability to meet department deadlines on assignments and special projects. (Required proficiency)
Ability to schedule, coordinate and complete multiple assignments. (Required proficiency)
Demonstrated ability to use PCs and Microsoft Office suite (Required proficiency)
Strong attention to detail (Required proficiency)
Intermediate to advanced skill level in Excel and Word
Excellent verbal and written communication skills
Must be able to organize, prioritize, and multitask

Nice To Haves

Associate's Degree (Preferred)
Prior experience working in a fast paced, large work environment (Preferred)
Oracle experience (Preferred)

Responsibilities

Reconciles supplier statements on a timely basis; effectively communicates and resolves open issues as it relates to missing credit memos, missing invoices, invoices on hold, disputes and invoices inquiries.
Serves as team lead over an Accounts Payable Specialist to identify and resolve issues related to the entry of all invoices related to the suppliers assigned.
Performs Electronic Data Interchange (EDI) supplier invoice processing and troubleshooting.
Performs direct buy and purchase order supplier invoice upload file imports into Oracle on scheduled due dates.
Analyzes price variance report monthly.
Analyzes and resolves unapplied credit and debit memos.
Provide back-up to Accounts Payable Specialist functions.
Responds to requestor Receipt No Invoice (RNI) follow up notifications within a two-week period.
Review and correct all applicable aged Accounts Payable invoice holds on a weekly basis.
Reviews and resolves Markview systems working folder on a timely basis.
Answers and effectively resolves internal and external phone calls in a timely manner.
Obtain copies of invoices and credit memos that are missing
Resolves KTM and Markview backlog queues as assigned by Corporate Accounts Payable Manager.
Supplier maintenance back-up responsibilities.
Review supplier payment terms and communicates differences to Corporate Accounts Payable Manager & Supplier Correspondent for necessary updates.
Assists in opening mail and scanning of supplier invoices into Kofax and Markview systems.
Resolve invoice variances with the supplier and/or buyer
Performs other duties as assigned.
Complies with all policies and standards.
Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.