Part-time Sports Reservation Coordinator

Harris County • Webster, TX

18d • Onsite

About The Position

The Part-Time Field Reservations/Sports Coordinator coordinates and maintains athletic field reservations, rentals, and sports-related scheduling according to Precinct 2 policies and procedures. The role manages field availability, processes reservation requests, coordinates with sports leagues, tournament organizers, and community organizations, and maintains accurate schedules to prevent conflicts. It responds to telephone and email inquiries with professional, timely customer service.

The coordinator also supports administrative work, including reservation system maintenance, rental documentation, payment tracking, record keeping, reporting, and field usage coordination. The position communicates with Parks Operations staff about field conditions, maintenance schedules, and cancellations, and provides additional support to the Reservations and Customer Service Team as needed.

Requirements

• High school diploma or G.E.D. equivalent.
• Strong written and oral communication skills and time management skills.
• Knowledge of athletic field reservations, sports scheduling, and recreational operations.
• Strong customer service, communication, and interpersonal skills.
• Proficiency in Microsoft Office and ability to learn reservation management software, including CivicRec.
• Strong organizational, time management, and problem-solving skills.
• Ability to maintain accurate records, process reservations, and prepare reports.
• Ability to interpret and apply departmental policies and procedures.
• Ability to work independently, manage multiple priorities, and adapt to changing operational needs.
• Ability to establish effective working relationships with staff, sports organizations, and the public.
• Qualifying education, experience, knowledge, and skills must be documented in the job application; information stated only in a resume will not be used for consideration.
• Position is subject to a criminal history check; employment may also be contingent on passing a drug screen and meeting other standards.

Nice To Haves

• Bilingual Spanish/English.
• Experience in athletic facility operations or recreational sports operations.
• Experience with Microsoft Office products, including spreadsheets and program data collection.

Responsibilities

• Coordinate and maintain athletic field reservations, rentals, and sports-related schedules in accordance with departmental policies and procedures.
• Manage field availability and process reservation requests.
• Coordinate scheduling with sports leagues, tournament organizers, and community organizations to prevent conflicts.
• Respond to telephone and email inquiries and provide professional, timely customer service.
• Maintain reservation systems and rental documentation; track payments; keep records; and prepare reports.
• Coordinate field usage and communicate field conditions, maintenance schedules, and cancellations with Parks Operations staff.
• Provide support to the Reservations and Customer Service Team as needed.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED