Sport Information & Game Day Operations Coordinator

University of British Columbia • Kelowna, BC

3d • CA$5,791 - CA$8,323 • Onsite

About The Position

This position is responsible for all conference and national sports information / statistical requirements as per the rules and regulations of Canada West, and U SPORTS. This position’s responsibilities also include execution of the technical delivery of varsity game days, assisting with written game previews and recaps, feature stories highlighting our programs and UBCO Heat website general maintenance and communications. This position needs to have a strong understanding or ability to quickly grasp score keeping / stats notation and the stats programs used during live games across several sports along with the ability to train and oversee a small staff of student employees. In collaboration with the Marketing & Community Engagement Strategist, this position works to establish and maintain strong public and media relations as they relate to the UBCO Heat. This position requires the ability to work non-standard hours including evenings and weekends (e.g. attending and supporting at identified home games).

Requirements

• Undergraduate degree in a relevant discipline.
• Minimum four years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

• Undergraduate degree in media, communications or journalism.
• Strong leadership, organizational, planning and time management skills are required.
• Demonstrated self-starter.
• Proven oral and written communication and editing skills.
• Strong command of the English language and writing skills.
• Demonstrated accuracy and strong attention to detail.
• Strong understanding or ability to quickly grasp scorekeeping and stats notation during live games across several sports.
• Ability to exercise judgement, tact, confidentiality and discretion when dealing with sensitive matters.
• Ability to take initiative, analyze problems, identify key information and issues, and effectively resolve them.
• Demonstrated ability to prioritize work, multi-task and work under pressure to meet deadlines in a fast-paced environment.
• Ability to train and oversee a small staff of student employees.
• Strong interpersonal and relationship management skills.
• Ability to work effectively independently and in a team environment, and to bring energy, motivation and enthusiasm to the job.
• Proficiency with Microsoft Office (Word, Excel, and Powerpoint) is required.
• Proficiency with Adobe Suite programs (e.g. Photoshop, Premiere Pro, InDesign) an asset
• Knowledge of Apple and PC computer systems; proficiency with StatCrew / Daktronics statistical systems an asset.
• Sport specific knowledge of varsity sports sponsored by UBC is an asset.
• Previous experience in a live sports environment is an asset.

Responsibilities

• Ensures that all conference and national sports information / statistical requirements are met as per the rules and regulations of Canada West and U SPORTS
• Performs scorekeeping and stats notation during live games across several sports.
• Writes, edits and produces communications content as assigned.
• Collects and maintains statistics, awards, records, media clippings, photos and archives for UBC varsity teams.
• Ensures the UBCO Heat website is up to date with scores, schedules, historical records and current team rosters.
• Supports the updating and maintenance of the Heat social media outlets (Facebook, Instagram, TikTok, etc.)
• Oversees production of annual team programs and game day fact sheet
• Assists with the promotion of UBCO Heat teams, athletes, and coaches through hometown releases and feature stories and post-game reports.
• Initiates award nominations and provincial, conference, regional and national award applications, as required.
• Assists with department events, as required
• Acts as the staff member responsible for hosting of the event and the gymnasium facility during varsity sport events, including team room management, coordinating officials, etc.
• Leads game day video board production and event scripting from a game operations perspective
• Acts as the responsible staff on site for escalating security needs, patron injury and emergency response in the facilities during varsity events.
• Primary on-venue liaison for visiting teams and external stakeholders (i.e. security, food vendors, community partners, development & alumni staff, partners, donors, etc).
• Oversees event scripting and video board operations from an event operations perspective, as well as other in game materials production to ensure successful and league compliant events.
• Supervises all scheduled minor officials
• Recruits, hires, trains, manages and evaluates of a group of about 20 student staff who act as Varsity Games Statisticians, Game Day Operations & Communications Assistants.
• Liaises with Career Services to obtain Work Study funding, whenever possible
• Administers onboarding procedures and submits payroll.
• Ability to plan, develop, and monitor work schedules to ensure efficient use of personnel.
• Mentors student staff and enhances professional development opportunities.
• Plays an active role in furthering A&R's vision and values through communication and staffing initiatives.
• Coordinates interview requests between media, student-athletes, coaches or department personnel, as required.
• Collaborates with Marketing and Community Engagement Strategist in the further development of new media and multi-media initiatives; including the areas of video (preview, highlights, features), interactive media and other projects.
• Attends meetings, staff training retreats and completes other tasks and duties as necessary.
• As necessary, the possibility of travel with teams to provide athletic media relations functions for local, regional, and national media as well as producing statistical and game reports on a timely basis.

Benefits

• The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level