Sponsored Projects Administrator 1

UO HR Website • Eugene, OR

5d • Hybrid

About The Position

The Sponsored Projects Administrator 1 performs administrative and financial duties and is responsible for supporting and contributing as a service resource related to the management of grants, contracts, and sponsored programs, and for providing faculty, researchers, and staff with guidance on financial, administrative, and regulatory issues arising from the application for and the execution of sponsored awards and agreements. There is a significant emphasis on budgeting, financial and accounting activity, and financial and operational monitoring in this position. The successful candidate will have a strong customer service focus, be a self-starter who is able to work independently and as part of a team to meet shared and individual goals, and who has demonstrated the ability to be flexible, adaptable, and responsive. In addition, the successful candidate will have the ability to work effectively with faculty, staff, and students from diverse backgrounds and will maintain the highest ethical standards.

Requirements

• Bachelor’s degree OR Two or more years experience focused in office, clerical work or compliance.
• Ability to research, read, interpret, and apply complex and varying regulations.
• Commitment to advancing the University’s research goals in creating a facilitative environment for research while navigating an increasingly complex research compliance environment that requires specialized skills and abilities in satisfying federal, state, and university regulations.
• Proficiency with multiple forms of information technology, including web-based, word processing, data entry, managing electronic information, and database administration.
• Ability to analyze and synthesize complex concepts and technical details and transfer them into written documents.
• Demonstrated effective communication skills, as well as diplomacy and discretion.
• Demonstrated excellent organizational skills, and attention to detail.
• Demonstrated ability to provide solution-oriented customer service.
• Demonstrated ability to work effectively with team members, faculty, staff, and students from a variety of diverse backgrounds.
• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service.
• Ability to work both independently and collaboratively in a team environment.

Nice To Haves

• Experience with sponsored projects administration and compliance (governmental, healthcare, etc.).
• Advanced degree in a closely related field.
• Experience in a higher education environment.
• Professional certification(s) related to position (CRA®, CPRA®, or CFRA).
• Experience serving a diverse client/customer base.

Responsibilities

• Intake, review, approve, and submit proposal documents for sponsored projects, including requests for special handling (e.g. cost-sharing, reduced/limited F&A, etc.).
• Work with principal investigator(s) and departmental grant administrators (DGAs) to determine budgetary needs, assist with proposal budget preparation, and perform reviews for accuracy and compliance with University of Oregon policies, Uniform Guidance (2 CFR 200), or sponsor guidelines and limitations.
• Review/approve pre-award spending indexes.
• Review award notifications, noting special terms and conditions.
• Ensure compliance before setting up account.
• Create Banner account, input budget and set reporting dates.
• Monitor, review, and approve sponsored projects funds for allowability, allocability, reasonableness, and consistency of treatment.
• Review of post-award functions, including but not limited to new award reviews, annual reviews, close-outs, and JV transfers.
• Compile, review, and submit sponsored project invoicing, financial reporting, prior approval requests, and other sponsor requests/reports as required.

Benefits

• health insurance
• retirement plans
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level