Sponsored Programs Specialist I - Sr Coordinator BS4974

Oklahoma State University•Stillwater, OK

13d•Onsite

About The Position

The Division of Agricultural Science and Natural Resources at Oklahoma State University is dedicated to improving quality of life in Oklahoma through science-based information and education. This position provides pre-award sponsored programs support to OSU Agriculture faculty and staff, including proposal and budget development and proposal submission. The role works collaboratively with faculty, staff, project personnel at OSU and other institutions, and colleagues in a team environment focused on positive customer service. The position is exempt from overtime pay and comp-time accrual. A 40-hour workweek is considered minimal for exempt staff, and hours beyond 40 may be required when workload demands, including some early mornings, evenings, and weekends.

Requirements

High school diploma or GED, conferred on or before the agreed-upon start date.
For Sponsored Programs Specialist I: four years of experience in sponsored programs administration or a closely related field.
For Sponsored Programs Specialist II: six years of experience in sponsored programs administration or a closely related field, plus knowledge of grants and contracts regulations, budget development, technical reporting, and proposal submissions.
For Sponsored Programs Coordinator: eight years of experience in sponsored programs administration or a closely related field; enhanced knowledge of grants and contracts regulations, budget development, technical reporting, and proposal submissions; and demonstrated ability to train others in proposal development and grant fiscal and regulatory compliance.
For Senior Sponsored Programs Coordinator: ten years of experience in sponsored programs administration or a closely related field; enhanced knowledge of grants and contracts regulations, budget development, technical reporting, and proposal submissions; and demonstrated ability to train others in proposal development and grant fiscal and regulatory compliance.
Post-secondary education may substitute for years of required experience.
Ability to read and comprehend detailed information, multitask, independently manage multiple complex projects, make effective decisions, communicate and interact effectively, adapt to change, and work with diverse groups.
Demonstrated time management and priority-setting skills and ability to multitask.
High level of accuracy and commitment to quality work, including under pressure.
Flexibility to work in a fast-paced, dynamic environment.
Self-starter able to work collaboratively in a team environment.
Proficient computer skills and ability to communicate clearly and professionally.
Willingness to learn, acquire knowledge, and grow professionally in the area of specialty.
High degree of professionalism and a customer-service attitude.

Nice To Haves

Bachelor’s degree in Business, Finance, Business Administration, Agriculture, or a related field.
Previous experience in sponsored programs or research administration.
Familiarity with the Banner accounting system and Cayuse grants management system.
Certified Research Administrator or Certified Pre-Award Research Administrator certification.

Responsibilities

Review selected funding opportunities and advise faculty and staff on preparing proposal budgets, including calculating costs and determining their allowability in accordance with sponsor and university requirements.
Coordinate and prepare proposal supporting documentation internally and with project personnel at other OSU colleges or institutions.
Learn and maintain working knowledge of sponsors’ programs, requirements, and proposal development and submission systems.
Assist faculty in meeting proposal requirements, including fiscal accuracy and administrative compliance.
Learn and demonstrate understanding of federal, state, and private sponsored-program regulations, including OMB Uniform Guidance, cost principles and audit requirements for federal awards, CAS, FAR, and Oklahoma purchasing policies.
Learn and maintain working knowledge of university policies concerning sponsored programs, intellectual property, compliance, and related issues.