Specification Writer - Healthcare

The Haskell Company•Atlanta, GA

11d•Hybrid

About The Position

The Specification Writer prepares architectural specifications for projects and Haskell/client master specifications, and assembles complete project manuals when requested. The role leads architectural specification work, coordinates specifications with project teams and consultants, and ensures alignment with drawings, project requirements, and applicable standards. The position also supports design reviews, product research, contract changes, and the development of team members’ specification skills. Travel may be required up to 10%.

Requirements

Bachelor’s degree in Architecture, Construction Management, or a related field.
At least 5 years producing architectural design documents, including at least 2 years responsible for project manuals.
Previous specification-writing experience and/or extensive construction administration experience.
Knowledge of specification software such as MasterSpec, SpecLink, and/or SpecsIntact, with an emphasis on SpecLink; proficiency with Specpoint/MasterSpec or an equivalent platform is also noted.
Strong verbal and written communication skills and the ability to communicate proactively with design team members.
Proficiency with Microsoft Office, Teams, Microsoft 365, Bluebeam Studio, and Procore.
Ability to independently prepare and coordinate architectural specifications for renovation and new-construction projects.
Strong knowledge of CSI MasterFormat, specification organization, construction materials, building systems, and installation methods.
Experience coordinating specifications with drawings, owner standards, consultant specifications, and project delivery requirements.
Understanding of healthcare requirements affecting material selection, including infection prevention, cleanability, durability, moisture control, and fire resistance.
Ability to research products, evaluate substitutions, and develop clear performance and quality requirements.
Experience coordinating Division 00 procurement and contracting requirements and Division 01 general requirements with project leadership.
Strong technical writing, quality review, organization, and communication skills.
Ability to support multiple projects and meet milestone deadlines.

Nice To Haves

CCS certification and/or CDT certification, preferably with active membership in the Construction Specification Institute (CSI).
Architectural license; desired but not required.
Experience with hospitals, surgery suites, imaging, emergency departments, and occupied healthcare renovations.
Experience with public procurement, CMAR, and design-build delivery.
Familiarity with BIM-linked specification workflows.
Experience maintaining master specifications and healthcare owner standards.
Construction administration experience, including submittal review, substitutions, and resolution of drawing/specification discrepancies.

Responsibilities

Work with Design Project Managers and Project Architects to prepare specifications and develop complete-scope project manuals.
Lead architectural specification efforts for CSI Divisions 00 through 14.
Lead specification kick-off meetings with the Design Project Manager and Project Architect, and coordinate follow-up specification meetings as appropriate.
Support research into materials, products, assemblies, and systems needed for projects.
Participate in project design reviews during Schematic Design, Design Development, and Construction Document phases, as appropriate.
Oversee specification research and development, ensuring coordination with drawings, accuracy, and completeness.
Confirm interim and final deliverable schedules with Design Project Managers.
Coordinate with Construction Contract Administrators and Project Architects on formatting and inclusion of in-house and third-party consultant specifications, and secure required professional seals.
Work with Design Project Managers and Project Architects to prepare narratives for new or modified specifications for addenda.
Work with Construction Contract Administrators, Project Directors, and/or Design Project Managers to prepare new or revised specifications supporting contract changes.
Mentor Haskell team members in specification development and reinforce the role of specifications in fee-for-service and design-build projects.
Participate in the Haskell Specification Council and contribute to common processes, formats, and templates.
Support multiple projects and meet milestone deadlines.
Travel to alternate locations as needed, with travel up to 10%.