Specification Writer

TVS • Tampa, FL

6d • Hybrid

About The Position

TVS is seeking a talented and experienced Specification Writer to serve as a firmwide resource across their convention center, sports, cultural arts, hospitality, mixed-use, office workplace, and interiors practices. This role involves specification production, library management, and developing and delivering a structured training program. The ideal candidate will possess deep technical knowledge, strong communication skills, and a commitment to enhancing documentation quality and consistency. The role requires working within TVS's existing pre-edit specification framework and expanding the library to accommodate the specific needs of each market served.

Requirements

• 15 or more years of experience in architectural specifications, with demonstrated involvement across all phases of project delivery
• Experience on a minimum of three projects carried from early design phases through construction administration, demonstrating full-cycle specification responsibility
• Significant experience with large-scale or complex building types; familiarity with a mix of Convention Center, Sports, Cultural Arts, Hospitality, Mixed Use, Office Workplace and Interiors projects strongly preferred
• Proficiency with Master Spec format is required; working knowledge of the CSI MasterFormat organizational structure.
• Strong understanding of building systems — structural, envelope, mechanical, plumbing, electrical — and the decisions that shape specification content, even when scope is limited to architectural specs
• Demonstrated ability to read and work within an existing firm pre-edit specification system and contribute meaningfully to its expansion
• Familiarity with how specification requirements differ across market types, including procurement environments, owner standards, and code considerations
• Proven ability — and genuine enthusiasm — for translating technical specification knowledge into accessible training content for architects and designers at varying experience levels
• Experience developing questionnaires, checklists, or structured intake tools to gather project-specific technical information from design teams
• Strong written and verbal communication skills; able to build credibility across practice areas and with senior leadership
• CSI credentials (CDT or CCS) preferred. Candidates without credentials but with equivalent experience and demonstrated expertise will be considered.
• Architecture degree or equivalent technical education preferred

Nice To Haves

• Familiarity with a mix of Convention Center, Sports, Cultural Arts, Hospitality, Mixed Use, Office Workplace and Interiors projects strongly preferred
• CSI credentials (CDT or CCS) preferred
• Architecture degree or equivalent technical education preferred

Responsibilities

• Produce, edit, and maintain project specifications across all phases of delivery — schematic design through construction administration — in Master Spec format
• Work within TVS established pre-edit specification templates and uphold firmwide standards for format, language, and structure
• Expand the firm’s library of specification sections, including the development of market-specific variations tailored to Convention Centers, Sports & Entertainment, and Interiors & Hospitality project types, among others
• Ensure specifications accurately reflect building system decisions, material selections, and project-specific requirements provided by the design team
• Maintain version control and organization of the specification library to support consistent firmwide access
• Partner with the SVP of Talent to design, develop, and deliver a structured training program that builds firmwide literacy in building systems and the decisions that drive specification requirements
• Create curriculum that helps project teams understand the “why” behind specifications — not just the format, but the building system logic that informs them
• Develop and refine project-specific questionnaires that guide design teams through the information-gathering process for each specification section, ensuring teams make and document key building system decisions at the appropriate phase
• Build accountability into the process: the questionnaire framework should function as both a decision-making tool and a quality control checkpoint for project teams
• Tailor training content and reference materials to reflect the distinct requirements of each market type the firm serves
• Work closely with project architects and designers to gather project-specific information required for specification customization
• Coordinate within the Quality Review Team to align specification standards with broader quality control processes
• Support project teams in understanding market-to-market differences in building systems, regulatory requirements, material standards, and owner expectations.
• Any other duties as assigned

Benefits

• medical
• dental
• vision
• life and disability insurance
• 401(k) Plan
• ESOP program
• resources and benefits to assist our employees with pursuit of professional licensure and certification

What This Job Offers

• Job Type: Full-time
• Career Level: Senior