Specialized Freight Permit Specialist

Landstar•Jacksonville, FL

7d•Hybrid

About The Position

The Specialized Freight Permit Specialist coordinates oversize and overweight permits so specialized loads can travel safely and legally. The role works with Landstar Owner Operator truck drivers (Business Capacity Owners or BCOs), customers, operations teams, Landstar Agents, and state transportation agencies to determine permit requirements, research approved routes, and ensure required documentation and safety requirements are met. Effective communication, attention to detail, urgency, and the ability to manage multiple time-sensitive deadlines are essential. The position offers the opportunity to work independently and contribute to the safety of drivers and the motoring public. The position is hybrid in Jacksonville, Florida, with a Monday–Friday schedule of either 8:30 a.m.–5:30 p.m. or 9:00 a.m.–6:00 p.m. The stated pay range is $18.50–$22.75 per hour, based on experience. Duties and responsibilities may change or new ones may be assigned at any time.

Requirements

High school diploma or GED.
Two years of office or clerical experience.
Microsoft Office skills, specifically Excel.
Excellent phone etiquette.
Ability to communicate effectively with state and DOT officials.
Ability to learn and use business-specific computer systems.
Knowledge of oversize/overweight transportation regulations and related mathematical calculation skills.
Strong attention to detail and organizational skills.
Ability to manage multiple permits and deadlines simultaneously.
Strong communication and problem-solving skills.
Ability to learn and navigate state DOT permitting systems.

Nice To Haves

One year of experience in transportation, trucking, logistics, permitting, or regulatory compliance.

Responsibilities

Obtain and renew oversize/overweight annual permits accurately and promptly.
Obtain oversize/overweight single-trip permits for transportation moves accurately and promptly.
Review load dimensions, weights, axle configurations, equipment, and routes to determine permit requirements.
Research, identify, and document permit requirements for each state and local jurisdiction along the transportation route.
Coordinate approved travel routes and identify restrictions, bridge limitations, construction zones, and travel-time requirements.
Determine requirements for pilot cars, escorts, signage, flags, lighting, and other safety measures.
Resolve permitting issues and make changes when load dimensions, weights, equipment, or routes change.
Review permits for accuracy and ensure permit conditions are communicated to drivers and operations.
Maintain organized records of permits, applications, fees, routes, and expiration dates.
Create permit invoices for each load for internal auditing and invoice payment.
Monitor regulatory and state DOT changes that may affect heavy-haul transportation.
Perform other duties as assigned.