Specialist, Visa & Immigration

Adelphi Group•New York, NY

6d•$70,000 - $80,000•Hybrid

About The Position

The Specialist, Visa & Immigration will support the administration and coordination of the company's U.S. immigration program. This role is responsible for managing a variety of employment-based immigration cases, partnering with employees, managers, HR, and outside counsel to ensure timely and compliant processing. In addition to case management responsibilities, the Specialist will serve as a key project coordinator for the immigration team, supporting program initiatives, compliance activities, reporting, audit preparation, invoice management, and process improvement efforts. This role will help drive operational efficiency while delivering positive employee experience and supporting business objectives.

Requirements

Bachelor's degree preferred.
Minimum 2 years of U.S. business immigration experience, either in-house or with an immigration law firm.
Knowledge of employment-based immigration processes and visa classifications.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Proficiency in Microsoft Office Suite, including Excel.
Strong attention to detail and ability to work with confidential information.
Excellent verbal and written communication skills.
Ability to collaborate effectively across teams and build strong working relationships.
Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with HRIS and immigration case management systems, including Workday.

Nice To Haves

Experience supporting projects, audits, reporting, or operational initiatives is a plus.

Responsibilities

Manage a portfolio of U.S. immigration cases, including common non-immigrant visa categories (H-1B, L-1A/B, TN, E-3, O-1, F-1, etc.) and employment-based permanent residence cases.
Serve as a point of contact for employees and managers, providing guidance on immigration processes, timelines, and documentation requirements.
Partner with HR, Payroll, Finance, Talent Acquisition, and external immigration counsel to support timely and compliant case processing.
Maintain accurate immigration records, case trackers, and employee documentation.
Support immigration compliance activities, including audit preparation, Public Access File maintenance, and reporting.
Coordinate team projects and program initiatives, helping to track deliverables, timelines, and process improvements.
Manage immigration invoices and partner with Finance to support payment processing and budget tracking.
Utilize Excel and reporting tools to maintain data, support audits, and prepare program metrics.
Monitor case deadlines and proactively communicate upcoming actions to stakeholders.
Provide exceptional customer service while responding to employee and stakeholder inquiries.