Manager, Visa & Immigration

Adelphi Group•New York, NY

13d•$90,000 - $100,000•Hybrid

About The Position

The Manager, Visa & Immigration is responsible for the day-to-day management and administration of the company's U.S. immigration program, serving as a key partner in delivering a compliant, efficient, and employee-focused immigration experience. This role oversees the full lifecycle of employment-based immigration matters, partnering closely with employees, business leaders, HR, Talent Acquisition, and external immigration counsel to ensure timely and compliant immigration support. The Manager will drive operational excellence across immigration processes, identify opportunities for program enhancements, mitigate compliance risks, and provide guidance aligned with business objectives and evolving immigration regulations.

Requirements

Bachelor's degree required.
Minimum of 5 years of experience managing U.S. business immigration matters, either in-house or with a leading immigration law firm.
Strong working knowledge of employment-based immigration programs, including non-immigrant visas, permanent residence sponsorship, prevailing wage processes, labor certification, and immigration compliance requirements.
Demonstrated ability to independently manage a high-volume immigration caseload while balancing competing priorities and deadlines.
Experience partnering with senior business leaders, HR teams, and external counsel to provide immigration guidance and solutions.
Strong knowledge of immigration compliance requirements, including Public Access Files, I-9 considerations, document retention, and audit preparedness.
Proven ability to identify process improvement opportunities and implement scalable solutions.
Exceptional organizational, analytical, and problem-solving skills.
Excellent verbal and written communication skills with the ability to translate complex immigration concepts into practical business guidance.
Ability to handle confidential and sensitive employee information with discretion and professionalism.
Strong stakeholder management and relationship-building skills.
Ability to work effectively in a fast-paced, multinational, and matrixed environment.
Cross-cultural awareness and sensitivity required.
Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with HRIS and immigration case management systems, including Workday.

Responsibilities

Oversee the full lifecycle of U.S. employment-based immigration matters, including nonimmigrant visa classifications (H-1B, L-1A/B, TN, E-3, O-1, F-1, etc.) and permanent residence sponsorship, ensuring timely, compliant, and employee-focused case management.
Serve as the primary internal subject matter expert on U.S. immigration matters, providing guidance and recommendations to employees, managers, HR, Talent Acquisition, and business leaders.
Partner with external immigration counsel to develop case strategy, assess immigration options, and ensure timely and compliant filings.
Lead immigration case management activities from initiation through completion, ensuring adherence to internal policies, government regulations, and service standards.
Evaluate and advise on complex immigration situations, including work authorization, employee transfers, travel considerations, and immigration risk mitigation.
Develop, implement, and continuously improve immigration processes, workflows, and documentation standards to enhance efficiency, consistency, and employee experience.
Track and monitor visa expirations, work authorization deadlines, and permanent residence milestones, proactively identifying risks and ensuring timely action.
Maintain oversight of immigration compliance requirements, including Public Access Files, government audits, recordkeeping obligations, and corporate immigration policies.
Collaborate with Payroll, Finance, HR, Talent Acquisition, and Legal to ensure alignment and compliance across immigration-related processes.
Manage immigration-related budgeting activities, including forecasting, invoice review, expense tracking, and vendor management.
Support mergers, acquisitions, reorganizations, and other business initiatives requiring immigration expertise and employee impact assessments.
Drive stakeholder education and awareness through training, communications, and consultation on immigration policies, procedures, and regulatory developments.