Specialist - Special Events Assistant - Edinburgh Clubhouse

City of Brooklyn Park • Brooklyn Park, MN

18d • Onsite

About The Position

The Special Events Assistant supports on-site operations and coordinates with the Edinburgh Events Supervisor to ensure events run smoothly on the day of. Gain hands-on experience in leadership and events experience working Brooklyn Park Special Events such as Weddings, Golf Outings, Fundraising Galas, Community Celebrations, and other Special Occasion gatherings. This is a seasonal position with opportunity to continue working throughout the year.

Requirements

• High school diploma or equivalent.
• Experience in special events or customer service.
• Current driver's license by the start date.
• Excellent communication and public relations skills.
• Ability to work cooperatively with other employees.
• Create an environment that is inclusive and supportive to all participants, addressing both individual and community needs.
• Facilitate communication with multiple vendors, event hosts, and other staff.
• Ability to change out janitorial bathroom supplies.
• Establish and maintain positive working relationships with peers, participants, and the public.
• Communicate effectively, both orally and in writing.
• Ability to write basic reports and office correspondence.
• Fluent in English; both spoken and written.
• Independently solve practical problems and deal with a variety of situations.
• Ability to work outdoors for long periods of time in all types of weather and temperature extremes.
• Ability to lift and carry up to 30 lbs.
• Ability to provide a level of customer service that meets or exceeds customer expectation and satisfaction.
• Ability to relate and work effectively with people from diverse cultural, socioeconomic, racial and ethnic backgrounds.

Nice To Haves

• 6 months or more experience delivering special events or facilities.
• One year of work experience in recreation, event planning, human services, community social work, volunteer management or public health.
• CPR, AED & First aid certification
• Previous experience working with people from various cultural, socioeconomic, racial and ethnic backgrounds
• Fluency in Spanish, Hmong, Russian, Somali, Lao or Vietnamese language(s)

Responsibilities

• Support on-site operations for each special event.
• Uphold standards and regulations for vendors and customers (including food safety, rules and regulations, etc.).
• Communicate respectfully and transparently with event attendees and vendors and resolve any disputes that arise between and among event constituents.
• Set up/take down of events including moving tents, tables, chairs, and other event equipment.
• Monitor room temperatures, janitorial supplies and cleanliness of the building.
• Light Snow and Ice Maintenance may occur.
• Ability to connect with vendors and caterers to describe expectations, facility use details and Departure checklist of expectations.
• Ability to lock or unlock a facility and turn on lights, prepare facility.
• Ensure a safe and healthy work environment and conduct business in a safe manner.
• Performs other duties as assigned.

Benefits

• The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED