Specialist Sales Operations

Woodside Energy Ltd • Houston, TX

2d

About The Position

The Sales Operations Specialist ensures the proper execution of commercial contracts, with particular responsibility for understanding and recording sales and distribution activities, including system maintenance, credit review, documentation processing, invoicing, collection, and reporting.

Requirements

• Medium vocational education with 3-5 years’ experience in logistics or Bachelors’ degree in Business, Finance, Supply Chain or Accounting with 1 or 2 years’ experience
• Sound knowledge of Microsoft office applications
• Computer literate
• Fluent English, both verbal and written
• Fluent Spanish, both verbal and written

Nice To Haves

• Energy Industry experience a strong plus

Responsibilities

• Demonstrate and instil an overriding commitment to health, safety, environmental responsibility and sustainable development.
• Validates compliance to the supply chain management processes and captures related transactional data into the Aspect system.
• Reviews and requests updates to Aspect and other Master Data as required.
• Understands contractual terms/agreements, and accurately translates through system entry into required system transactions.
• Understands International Chamber of Commerce Incoterms and transportation and logistics related terms.
• Administer and maintain all logistic actions in systems as required, as well as process performance reporting.
• Prepare invoicing, obtain Marketing Manager approvals as required, and submit necessary documentation and invoicing to customers.
• Liaise and coordinate with customers, team members and commercial staff regarding allocation, loading and movements of material ensuring all requirements are satisfactory.
• Monitor material movements within the logistics chain, communicate progress and any problems to relevant key stakeholders.
• Accountable for area of responsibility with regard to internal and external audits for internal accounting and process controls and for SOX controls:
• Monitors and coordinates Accounts Receivables/Payables for respective external counterparties.
• Coordinates and optimises trade finance documentation flow with banks and customers.
• Regularly reviews the credit position and contract status to minimise commercial risk (credit).
• Liaise with governance team to ensure compliance with relevant laws in the various jurisdictions.
• Assist in projects as required.
• Provide assistance to team members where required and act as back up in their absence.

Benefits

• Commitment to your ongoing development, including on-the-job opportunities, formal programs and coaching
• Industry-leading 18 weeks paid parental leave for primary carer, and maintenance of superannuation or retirement benefits at the current rate during any period of unpaid parental leave for up to 24 months (plus secondary carer leave entitlements)
• Values led culture with a focus on creating a psychologically and physically safe work environment
• Active employee-led working groups driving initiatives to build an inclusive culture
• Community volunteering opportunities
• Relocation assistance (if required)
• A competitive remuneration package featuring performance-based incentives

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree