Specialist, Procurement

AECON • Charlotte, NC

1d

About The Position

At Aecon, we are committed to delivering operational excellence through accountability, organization, and disciplined project execution. Within the Aecon U.S. Federal division, the Federal Procurement team supports federally regulated and nuclear construction operations requiring strong procurement coordination, supplier management, compliance awareness, and operational support. The Procurement Specialist supports the full lifecycle of procurement activities across federal projects and regulated operational environments. Reporting to the Senior Federal Procurement Specialist, this role is responsible for vendor sourcing, purchase order administration, procurement coordination, invoice management, supplier communication, and operational procurement support. This position works closely with project teams, vendors, subcontractors, accounting personnel, and procurement leadership to ensure procurement activities remain aligned with project requirements, funding structures, operational timelines, and federal compliance expectations. The ideal candidate possesses strong organizational skills, communication capabilities, procurement awareness, attention to detail, and the ability to operate effectively within fast-paced and highly regulated federal environments.

Requirements

• Strong understanding of procurement lifecycle management, procure-to-pay processes, vendor coordination, and purchase order administration.
• Strong organizational, analytical, communication, and time management skills with the ability to manage multiple priorities simultaneously.
• Ability to coordinate effectively across procurement teams, project management, vendors, subcontractors, accounting personnel, and operational stakeholders.
• High attention to detail and ability to operate within highly accountable procurement environments.
• Intermediate to advanced proficiency in Microsoft Excel, Outlook, and Word.
• Ability to work independently while supporting a collaborative and team-oriented procurement environment.

Nice To Haves

• Experience supporting federal, nuclear, industrial, construction, or regulated operational environments.
• Experience supporting framework purchase orders, periods of performance, invoice reconciliation, and procurement funding coordination.
• Awareness of federal procurement compliance considerations including CUI, UCNI, NQA-1, and CMMC requirements.
• Experience with ERP systems such as SAP or equivalent procurement and financial management platforms.

Responsibilities

• Support procurement operations from initial sourcing and vendor engagement through procurement execution, monitoring, invoice reconciliation, and procurement closeout activities.
• Support both external supplier coordination and internal procurement administration to help ensure projects remain operationally supported throughout all phases of execution.
• Maintain visibility over vendor sourcing and qualification, supplier relationship management, purchase order lifecycle management, framework purchase orders and periods of performance, invoice reconciliation and funding coordination, procurement tracking and operational continuity, procurement compliance and documentation management, vendor communication and procurement support activities, federal procurement operational requirements, and CUI / UCNI awareness and regulated procurement environments.
• Support procurement activities from sourcing and requirements coordination through purchase order execution, monitoring, and closeout.
• Identify, coordinate with, and maintain relationships with vendors, subcontractors, manufacturers, and service providers supporting federal operations and nuclear construction projects.
• Assist in building and maintaining qualified vendor networks aligned with operational and project-specific procurement requirements.
• Develop, review, administer, and maintain procurement documentation, purchase orders, procurement tracking logs, and supplier records.
• Coordinate procurement activities with project teams to support material requirements, rentals, labor support, fuel usage, subcontracted services, and operational procurement needs.
• Monitor procurement timelines, deliverables, periods of performance, funding utilization, and ongoing operational support requirements.
• Process, review, reconcile, and validate vendor invoices to ensure accuracy, compliance, and alignment with procurement and financial controls.
• Coordinate with vendors, procurement personnel, accounting teams, and project stakeholders to resolve procurement discrepancies, invoice issues, funding concerns, and operational procurement risks.
• Support framework purchase order administration, including funding adjustments, procurement continuity actions, and operational support extensions.
• Maintain visibility over procurement commitments, invoice burn rates, open obligations, and procurement continuity requirements.
• Ensure procurement reporting, operational tracking, audit readiness activities, and continuous improvement initiatives within the procurement lifecycle.
• Coordinate with procurement leadership regarding supplier concerns, sourcing limitations, operational gaps, schedule impacts, and procurement risks.
• Represent Aecon U.S. Federal professionally during vendor interactions, supplier coordination efforts, procurement meetings, conferences, and industry engagement activities.
• Support compliance awareness associated with federally regulated procurement environments, including familiarity with CUI, UCNI, NQA-1, CMMC, and federal procurement support expectations.

Benefits

• Mental, emotional, and physical well-being support for employees and their families.
• Career building through Aecon University and Leadership Programs.
• Support and investment in inclusive work environments through initiatives like Diversity, Equity, Inclusion, & Accessibility training, Aecon Women in Trades and Aecon Diversity in Trades programs, and Employee Resource Groups (ERGs).
• Commitment to operating responsibly by minimizing environmental impact and impact on surrounding communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed