Procurement Specialist

CompassMSP•,

About The Position

The Procurement Specialist is responsible for executing the end-to-end purchasing process, ensuring orders are placed accurately, fulfilled quickly, and invoiced promptly to support the company’s quote-to-cash cycle. This role plays a critical part in accelerating revenue recognition and cash flow by ensuring timely order placement, tracking shipments, confirming delivery, and completing billing activities. The Procurement Specialist must operate with a high level of urgency, attention to detail, and accountability to minimize delays, prevent margin leakage, and ensure a seamless customer experience.

Requirements

2+ years of experience in procurement, purchasing, or order management
Strong understanding of IT hardware, software, and licensing
High attention to detail and accuracy in order processing
Ability to manage multiple orders simultaneously in a fast-paced environment
Strong organizational and communication skills
Strong math, analytical, organizational and communication skills
Possess negotiation and interpersonal skills
Ability to work with a diverse level of people (i.e. executives, teammates, clients, suppliers, vendors)

Nice To Haves

Experience with ConnectWise Manage (or similar PSA systems)
Familiarity with major IT distributors (e.g., Ingram Micro, TD Synnex, D&H)
Experience in MSP

Responsibilities

Place and confirm orders with approved vendors, selecting for best price, availability, and alignment with company standards
Track all orders from placement through delivery, proactively flagging delays and backorders and maintaining tracking detail within tickets
Confirm receipt and validate completion before orders advance to billing
Develop expertise with existing products and maintain strong relationships and communications with vendors and partners
Manage credit card reconciliations through bill.com platform and provide the information requested by the finance team
Work closely with internal teams to resolve order related issues