Specialist, Payroll Operations

DaVita • Federal Way, WA

1d

About The Position

The Specialist, Payroll Operations audits time and attendance and payroll records for large groups in a multi-state, multi-company environment. The role applies basic knowledge of payroll regulations, Federal, State and Local laws, company policies and best practices to support compliance. The Specialist works with teams within the payroll department and across the Village.

The position audits, corrects and processes payroll and timekeeping records, ensuring teammates’ time and pay are accurately calculated. It keeps the timekeeping system and Workday in sync through manual entries and documentation, verifies Paid Time Off accruals, balances and transfers, and helps resolve payroll payment concerns. The role also handles on-demand payments, retroactive pay calculations, overpayments and related collections or debt forgiveness entries.

The Specialist assists with process documentation updates and testing, and may perform recurring benefit entries and process payment reissues for banking rejects. This position will be open for a minimum of three days.

Requirements

• High school diploma.
• 0–2 years of relevant experience.
• Knowledge of paycheck calculations, including pre-tax and post-tax deductions and how they translate to Form W-2.
• Basic working knowledge of payroll, processes, procedures and payroll systems.
• Intermediate computer skills and proficiency in Microsoft Word and Excel.
• Ability to handle confidential information and issues with discretion and judgment.

Nice To Haves

• Working knowledge of the UKG / Kronos Timekeeping System.
• Payroll processing experience in a fully integrated HCM environment.
• Working knowledge of timekeeping processes and systems.
• Multi-state payroll experience.
• Ability to identify and recommend process improvements.

Responsibilities

• Audit, correct and process payroll and timekeeping records to ensure accurate calculation of teammates’ time and pay under Federal and State regulations.
• Keep the timekeeping system and Workday in sync through necessary manual entries and documentation of changes.
• Verify Paid Time Off accruals, balances and transfers.
• Work with the Payroll Support Center to resolve teammates’ payroll payment concerns through Service Now.
• Prepare and process daily on-demand payments.
• Regularly review and resolve transactions in the assigned group.
• Recalculate pay following retroactive hourly-rate changes, missing hours or amounts, including transactions that Workday does not support.
• Identify and calculate overpayments.
• Obtain leadership approval to recoup wages or enter debt forgiveness, and communicate with current and former teammates about overpayments and collection.
• Process Workday and Kronos entries to record fund collection or debt forgiveness.
• Assist with updating and testing process documentation and participate in system testing.
• Perform recurring benefit entries.
• Process reissues for banking rejects, remove payment elections and communicate with teammates.
• Perform other duties as assigned.

Benefits

• Medical, dental and vision coverage.
• 401(k) match.
• Paid time off and PTO cash out.
• Family resources.
• EAP counseling sessions.
• Access to Headspace®.
• Backup child and elder care.
• Maternity and paternity leave.
• Professional development programs and on-demand virtual leadership and development courses through StarLearning.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED