Specialist/Analyst, Payroll Operations

Nesco Resource•Tempe, AZ

20h•Onsite

About The Position

The Payroll Operations Specialist supports a high-volume, multi-state payroll operation in a large corporate environment. The role processes employee payroll accurately and on schedule by collecting, reviewing, entering, auditing, and verifying payroll data. It requires attention to payroll regulations, collective bargaining agreements (CBAs), and union payroll requirements, as well as confidentiality and adherence to established procedures. The specialist also supports payroll audits and compliance, employee inquiries and issue resolution, payroll reporting and data analysis, process improvements, system testing, and special projects. The position is based in Phoenix, Arizona, and is 100% on-site, five days per week, Monday through Friday.

Requirements

High school diploma, GED, or equivalent combination of education, training, and experience.
At least 3 years of experience in payroll processing, accounting, or human resources; high-volume, multi-state payroll experience is preferred.
Experience processing payroll in a large corporate organization.
Strong understanding of payroll processing procedures, payroll data validation, and employee payment accuracy.
Knowledge of collective bargaining agreements, union payroll requirements, or labor agreement provisions.
Proficiency in Microsoft Excel, including working with large datasets.
Experience researching payroll discrepancies and resolving employee inquiries.
Ability to maintain accurate payroll records and follow compliance procedures.
Strong payroll processing and administration skills.
Understanding of multi-state payroll operations and familiarity with union payroll and collective bargaining agreements.
Strong analytical and problem-solving abilities, attention to detail, and accuracy.
Strong organizational and time-management skills, including the ability to meet strict payroll deadlines.
Excellent written and verbal communication skills and the ability to explain complex payroll information clearly and professionally.
Strong customer service and interpersonal skills.
Ability to work effectively in a fast-paced, high-pressure environment.
Proficiency with Microsoft Office applications, including Excel and Word.
Ability to work independently and collaboratively within a team.
Commitment to confidentiality and protection of sensitive employee information.
Ability to work on-site in Phoenix, Arizona, five days per week.

Nice To Haves

Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
Experience with SAP payroll systems.
Experience in a large enterprise or corporate payroll department.
Advanced Microsoft Excel skills, including macros and large-scale data analysis.
Familiarity with SOX compliance requirements and payroll internal controls.
Experience supporting payroll system testing and process improvement initiatives.

Responsibilities

Process high-volume, multi-state payroll accurately and within established deadlines.
Collect, review, enter, edit, and verify employee payroll data.
Ensure payroll transactions comply with company policies, labor agreements, and federal, state, and local regulations.
Maintain the confidentiality and security of employee payroll information.
Review payroll audit reports, identify discrepancies, and coordinate corrections.
Organize and maintain accurate payroll records to reduce errors and incorrect payments.
Apply payroll requirements specific to unionized employee groups and collective bargaining agreements.
Review payroll transactions and audit reports for accuracy and compliance.
Follow Sarbanes-Oxley (SOX) processing controls, procedures, and documentation requirements.
Investigate payroll discrepancies and root causes, and recommend corrective actions.
Maintain payroll documentation and supporting records for audits.
Research and respond to employee payroll inquiries and investigate payment or processing concerns.
Explain payroll information, policies, and procedures to employees at all organizational levels.
Collaborate with internal departments to resolve payroll-related issues while providing professional customer service.
Analyze payroll data using Microsoft Excel and related tools, including formulas, macros, and reporting functions.
Identify trends, errors, and opportunities to improve payroll accuracy and operational efficiency.
Evaluate payroll processes and recommend improvements while maintaining SOX compliance.
Document, maintain, and update payroll procedures and workflows.
Assist with payroll system testing, special projects, and other assigned responsibilities.