Specialist I, Accounts Payable, South Bend, IN

1st Source•South Bend, IN

6d•Onsite

About The Position

Responsible for processing invoices and expense reports following corporate policies and Accounts Payable procedures. Tracks company car and country club usage. Receives, reviews, and prepares incoming invoices and check requests, and inputs into accounts payable application for payment. Follows up on invoices that are not properly approved, properly documented, or are not in compliance with corporate policies. Researches and resolves discrepancies. Sets up new vendors in accounts payable application system. Inputs, reviews, processes, and files daily ACH invoices and expense reports. Responsible for separating stubs from checks and matching with processed invoices for accounts payable records. Prepares checks and mails checks to external vendors. Distributes special handling checks to various departments and employees via inter-company mail. Sets up new vendor folders and files daily invoices. Scans and indexes invoices. Inputs country club dues and usage for employees to track individual membership expenses. Prepares year end spreadsheet for supervisor’s approval and submits to Payroll for purposes of end of year W-2 reporting. Regular and predictable attendance is an essential requirement of the position. Responsible for the completion of all compliance training related to the position. Must understand all applicable laws and regulations that apply to the position and comply with the requirements. Sets up 1099 reportable vendor information in accounts payable application per IRS regulations. Performs all other duties as assigned.

Requirements

Three months (3) - one (1) year of related experience preferred.
Prior bookkeeping or accounts payable experience preferred.
Scanning experience preferred.
Knowledge of PC based accounting systems.
Strong computer skills including Word and Excel.
Good organizational skills.
Analytical and problem-solving skills with attention to detail.
Ability to meet deadlines.
Ability to handle multiple tasks in a fast-paced environment.
Good written and verbal communication skills.
High School Diploma/GED required.
Regular and predictable attendance.
Completion of all compliance training related to the position.
Understanding and compliance with all applicable laws and regulations.

Responsibilities

Processing invoices and expense reports following corporate policies and Accounts Payable procedures.
Tracking company car and country club usage.
Receiving, reviewing, and preparing incoming invoices and check requests, and inputting into accounts payable application for payment.
Following up on invoices that are not properly approved, properly documented, or are not in compliance with corporate policies.
Researching and resolving discrepancies.
Setting up new vendors in accounts payable application system.
Inputting, reviewing, processing, and filing daily ACH invoices and expense reports.
Separating stubs from checks and matching with processed invoices for accounts payable records.
Preparing checks and mailing checks to external vendors.
Distributing special handling checks to various departments and employees via inter-company mail.
Setting up new vendor folders and filing daily invoices.
Scanning and indexing invoices.
Inputting country club dues and usage for employees to track individual membership expenses.
Preparing year end spreadsheet for supervisor’s approval and submitting to Payroll for purposes of end of year W-2 reporting.
Completing all compliance training related to the position.
Understanding and complying with all applicable laws and regulations.
Setting up 1099 reportable vendor information in accounts payable application per IRS regulations.
Performing all other duties as assigned.