Specialist I, Accounts Payable, South Bend, IN

1st Source Bank•South Bend, IN

7d•Onsite

About The Position

This position is responsible for processing invoices and expense reports in accordance with corporate policies and Accounts Payable procedures. The role also involves tracking company car and country club usage. Regular and predictable attendance, completion of compliance training, and understanding of applicable laws and regulations are essential requirements.

Requirements

Three months (3) - one (1) year of related experience preferred.
Prior bookkeeping or accounts payable experience preferred.
Scanning experience preferred.
Knowledge of PC based accounting systems.
Strong computer skills including Word and Excel.
Good organizational skills.
Analytical and problem-solving skills with attention to detail.
Ability to meet deadlines.
Ability to handle multiple tasks in a fast-paced environment.
Good written and verbal communication skills.
High School Diploma/GED required.

Nice To Haves

Sets up 1099 reportable vendor information in accounts payable application per IRS regulations.
Performs all other duties as assigned.

Responsibilities

Receives, reviews, and prepares incoming invoices and check requests, and inputs them into the accounts payable application for payment.
Follows up on invoices that are not properly approved, documented, or in compliance with corporate policies.
Researches and resolves discrepancies.
Sets up new vendors in the accounts payable application system.
Inputs, reviews, processes, and files daily ACH invoices and expense reports.
Separates stubs from checks and matches them with processed invoices for accounts payable records.
Prepares checks and mails them to external vendors.
Distributes special handling checks to various departments and employees via inter-company mail.
Sets up new vendor folders and files daily invoices.
Scans and indexes invoices.
Inputs country club dues and usage for employees to track individual membership expenses.
Prepares year-end spreadsheets for supervisor approval and submits them to Payroll for W-2 reporting.
Completes all compliance training related to the position.
Understands and complies with all applicable laws and regulations.