Specialist - Fixed Assets - Special Education & Related Services (SERS)

Katy ISD•Katy, TX

5d•Onsite

About The Position

This position assists in the development and maintenance of an accountable inventory system for Special Education District capital and trackable assets, ensuring compliance with all TEA provisions and District capitalization policies. The role involves creating and managing asset records, processing purchase orders, labeling and distributing new materials, and maintaining the asset database. It also includes coordinating transfers, performing annual audits, facilitating the disposal of equipment, and communicating with vendors and departments. Additional duties may include providing personal care as identified in student IEPs.

Requirements

Bachelor’s degree, preferred
Acceptable experience in a related position
Proficient in computer applications
Excellent organization, communication, and interpersonal skills
Ability to handle multiple projects, manage deadlines, and work with minimal supervision
Some prior knowledge of special education preferred

Responsibilities

Create new capital and trackable asset records for Special Education including assigning appropriate categories, useful lives and other required data fields.
Receive and process purchase orders in a timely manner.
Upon receipt, label and distribute new materials ordered by the Special Education Department from vendors and the Katy ISD Warehouse to appropriate staff/campuses.
Maintain the asset database by recording improvements, adjustments, transfers, and retirements of assets including numbering, cataloging, and making required ledger entries for specific new materials in the database.
Upload new tag and serial numbers into KAMS.
Maintain an electronic and paper filing system.
Maintain fixed asset inventory including any and all asset location changes.
Coordinate Special Education material and equipment transfers with warehouse.
Perform an annual Fixed Asset Audit for Special Education technology and large ticket items on all campuses, the ESC, and the JCSA.
Once every two years, prepare a special education inventory audit (based on Edgar Regulations) that includes all items identified with SERS numbers.
Facilitate disposal of all special education equipment (including completion of the “Disposition of Equipment” form for items over $5,000 submitted to the Texas Education Agency).
Communicate with vendors and departments regarding lost/missing items and status of ordered items.
Facilitate a decision if vendor items are on back order with originator including cancelling and reordering items.
Return items to vendors for repairs or if wrong item was delivered.
Provide Personal Care as identified in applicable student IEPs.