Specialist, Finance Shared Services (Senior Payroll Tax Analyst )

L3HHCM20•Town of Guilderland, NY

2d•Remote

About The Position

We are seeking a high-caliber Senior Payroll Tax Analyst to oversee tax compliance for our expansive global workforce. In this role, you will be the primary subject matter expert for payroll tax across all 50 U.S. states, Canada, Puerto Rico, and Guam. You will manage the end-to-end tax lifecycle—from real-time balancing to year-end W-2/T4 production—leveraging PeopleSoft, ADP SmartCompliance, ADP Workforce Now and Deel to ensure 100% accuracy and regulatory compliance.

Requirements

Bachelor’s Degree and minimum 4 years of prior relevant experience. Graduate Degree and a minimum of 2 years of prior related experience. In lieu of a degree, minimum of 8 years of prior related experience.
4+ years of dedicated payroll tax experience in a large-scale corporate environment

Nice To Haves

Mastery of payroll tax laws in all 50 U.S. States, plus specialized knowledge of Canadian (CRA/Revenu Québec), Puerto Rico (Hacienda), and Guam tax regulations.
Advanced hands-on experience with PeopleSoft Payroll and ADP SmartCompliance.
Expert-level Excel skills (VLOOKUPs, Pivot Tables, Power Query) for large-scale data reconciliation and tax balancing. Leverage AI-driven data validation tools to drive accuracy and efficiency

Responsibilities

Manage payroll tax filings and deposits for federal, state, and local jurisdictions across the U.S., Canada, Puerto Rico, and Guam.
Perform rigorous daily, per-pay-period, and quarterly tax balancing to reconcile PeopleSoft payroll data against ADP reports. Resolve any variances in taxable wages or tax amounts immediately.
Lead the year-end process, including the audit, production, and distribution of W-2s (U.S./Guam/PR) and T4s (Canada). Ensure all corrected forms (W-2c) are filed accurately.
Support payroll tax requirements for a global headcount of 45,000+, ensuring international mobility and cross-border tax implications are addressed.
Serve as the lead point of contact for internal and external payroll tax audits. Stay ahead of legislative changes (e.g., SUI rates, provincial tax shifts, or federal updates) to ensure system configurations remain compliant.
Proactively manage tax notices and tracers from various jurisdictions, ensuring timely resolution of discrepancies and penalty abatement requests.