Specialist, Administrative Support

Pearson•Hoboken, NJ

39d•$50,000 - $65,000

About The Position

THIS ROLE ALIGNS TO AN EXECUTIVE ASSISTANT. Reports To: Leaders of UX Design, Courseware Product Management, and Program Management & Data Role Summary The Executive Assistant (EA) provides high-level administrative and operational support to three senior leaders overseeing UX Design, Courseware Product Management, and Program Management & Data. This role ensures leadership is equipped to drive execution, collaborate cross functionally, and maintain momentum on key priorities. The EA acts as a trusted partner—anticipating needs, removing obstacles, enabling communication, and creating structure in a dynamic, fast-moving environment. This position requires a proactive mindset, strong communication skills, and the ability to work independently while navigating sensitive information and complex stakeholder groups.

Requirements

5+ years providing executive-level administrative support, ideally in product, technology, design, or data-driven organizations.
Strong calendar management, prioritization, and problem-solving skills.
Demonstrated experience supporting multiple leaders or teams simultaneously.
Exceptional written and verbal communication skills.
High proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).
Ability to anticipate needs and operate with a high degree of autonomy, adaptability, and professionalism.

Nice To Haves

Experience supporting product development, design, or program management functions.
Familiarity with agile methodologies, product life cycles, design processes, and data-centric operations.
Comfort working with technical teams and interpreting operational workflows.

Responsibilities

Manage complex and dynamic calendars across three leadership portfolios; schedule cross-functional meetings, design reviews, product touchpoints, and operational syncs.
Drive seamless, proactive calendar management by anticipating conflicts, safeguarding strategic focus time, and coordinating complex multi‑stakeholder meetings with accuracy and minimal disruption.
Coordinate travel, logistics, and expense reporting.
Prepare leaders for upcoming engagements by consolidating briefs, materials, agendas, and follow-ups.
Act as a liaison between leaders and internal/external stakeholders—ensuring crisp, timely, and professional communication.
Help prepare messages, updates, and internal announcements for broad audiences.
Maintain confidentiality and handle sensitive information with discretion.
Partner with HRBPs, Finance, and Operations partners on tasks such as hiring coordination, onboarding, procurement, and budget tracking.
Help support a positive team culture through event coordination, recognition programs, and team-building activities.

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