Specialist, Accounts Payable - (26-FAB-300015-066)

DC Water•Washington, DC

3d•$43 - $56•Hybrid

About The Position

The Specialist, Accounts Payable is responsible for administering and processing of all vendor transactions under the guidance and direction of the Manager, Accounts Payable. This includes administering vendor relationships while ensuring a strong internal control environment.

Requirements

Six (6) years progressive related experience or equivalent combination of education and experience.
High School Diploma or General Educational Development (GED) certificate.
Working knowledge of Generally Accepted Accounting Principles (GAAP).
Proven skills involving independent judgment and initiative working with established policy and procedure.
Excellent skills in communicating, orally and in writing; strong analytical, planning, and organizational skills.
Excellent computer skills with in-depth knowledge of ERP (Lawson preferred), automated expense management applications, and related software programs.
Advanced level of Microsoft Office Skills (Excel/Access).

Nice To Haves

Associates degree and/or certifications preferred.

Responsibilities

Reviews, evaluates and implements departmental process improvements within the AP team.
Investigates, compiles, and provides information related to the accounts payable general ledger account detail to assure account classifications are accurate making classification corrections as needed.
Reconcile accounts payable general ledger balance sheet account and determines appropriate accruals to be recognized for a period in addition to other miscellaneous accounts in the general ledger.
Reviews, analyzes and reconciles reports discrepancies/problems, makes corrections, and provides detailed overview of the findings to management on a monthly basis.
Ensures departmental/company policies are being followed relating to the accounts payable department, including review of appropriate authorization levels and documentation support.
Extracts accounts payable information; compiles reports and assist with special projects for all levels of management.
Performs and reconciles periodic check runs.
Responsible for maintaining accounts with vendors in a current status in accordance with performance criteria by issuing payments based on vendor’s terms of payments and resolving all discrepancies that prevent timely payment. Maintain all relevant vendor master file information and accuracy.
Administrate vendor relationship assuring accuracy of all relevant vendor information in the automated business system.
Accountable for the accuracy of all vendor payments disbursed and the status of the vendor account.
Researches and resolves discrepancies between vendor invoice and Purchase order and works with department directors and staff to resolve timely and accurately.
Responsible for weekly review of AP check request batches to monitor timely return of approved check request invoices.
Responsible for customer service, which includes helping vendors, authority directors and staff obtain information concerning the status of payments, check requests, and expense reports.
Responsible for identifying 1099 vendors and monitoring accuracy of 1099 filing data.
Interface with DC Water process owners to ensure policies and procedures are appropriately documented and compliant with relevant policy and regulatory requirements. Discrepancies are documented for review and follow up by the Manager, Accounts Payable.
Work in collaboration with internal and external auditors as directed by the Manager, Accounts Payable and/or by the Controller.
Performs miscellaneous accounts payable functions as needed.
Maintain record retention log for accounts payable.
Perform other functions and/or special projects as directed by the Manager, Accounts Payable and/or by the Controller.