Specialist, Accounts Payable

Kodiak Gas•The Woodlands, TX

31d•Onsite

About The Position

The Accounts Payable Specialist is responsible for the timely and accurate processing of accounts payable transactions while ensuring compliance with company policies, internal controls, and accounting procedures. This role supports the organization's financial operations by managing vendor invoices, maintaining vendor relationships, assisting with month-end close activities, and contributing to process improvement initiatives. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced environment.

Requirements

High School Diploma or GED required.
Minimum of 2 years of Accounts Payable, Accounting, or Finance experience preferred.
Experience working within an ERP or accounting system (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics, Sage, or similar) preferred.
Strong understanding of accounts payable processes, accounting principles, and internal controls.
Excellent attention to detail, accuracy, and organizational skills.
Ability to prioritize workload, manage multiple deadlines, and work independently.
Strong analytical and problem-solving capabilities.
Effective verbal and written communication skills with the ability to interact professionally with vendors and internal stakeholders.
Proficiency in Microsoft Office Suite, with intermediate to advanced Excel skills preferred.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Commitment to continuous improvement and delivering exceptional internal and external customer service.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
Experience in a multi-entity or high-volume invoice processing environment is a plus.

Responsibilities

Process and review vendor invoices for accuracy, completeness, and proper authorization.
Perform three-way matching of purchase orders, receiving documentation, and vendor invoices to ensure payment accuracy.
Code invoices to the appropriate general ledger accounts, departments, and cost centers in accordance with company policies.
Monitor invoice workflow and coordinate with internal stakeholders to obtain timely approvals and resolve discrepancies.
Investigate and resolve invoice exceptions, payment issues, and vendor inquiries in a professional and timely manner.
Maintain accurate vendor records, including W-9 documentation, tax information, banking details, and payment terms.
Process employee expense reports and reimbursements in accordance with company policies.
Reconcile vendor statements and research outstanding items to ensure account accuracy.
Assist with month-end, quarter-end, and year-end close activities, including accruals, account reconciliations, and reporting support.
Support audits by providing required documentation and responding to auditor requests.
Ensure compliance with internal controls, purchasing policies, and accounting standards.
Participate in process improvement initiatives to enhance efficiency, automation, and accuracy within the accounts payable function.
Generate ad hoc reports, perform analysis, and support special projects as assigned.
Collaborate effectively with Purchasing, Operations, Accounting, and other departments to support business objectives.