Specialist, Accounts Payable

gategroup•Reston, VA

12d

About The Position

We’re looking for motivated, engaged people to help make everyone’s journeys better. The Accounts Payable Specialist is responsible for timely and accurate processing and control of accounts payable (AP). Hourly Rate: $29 Per Hour Benefits Paid time off 401k, with company match Company sponsored life insurance Medical, dental, vision plans Voluntary short-term/long-term disability insurance Voluntary life, accident, and hospital plans Employee Assistance Program Commuter benefits Employee Discounts Main Duties and Responsibilities: Manage a high‑volume accounts payable mailbox, ensuring all inquiries and requests are acknowledged and resolved within defined response timelines. Apply working knowledge of accounts payable policies, procedures, and compliance requirements to all transaction processing. Ensure timely and accurate processing, validation, and entry of vendor invoices in accordance with established service levels and internal controls. Process invoices for assigned locations in a timely manner to avoid service interruption or credit risk. Perform vendor setup and ongoing maintenance, ensuring data integrity and compliance with internal requirements. Receive and professionally handle vendor inquiries and calls, resolving issues promptly to maintain positive vendor relationships. Reconcile vendor statements, investigate discrepancies, and resolve invoice or receipt issues as needed. Assist with the escheatment process, researching outstanding checks and coordinating with third‑party vendors for filing and compliance. Support internal and external audits, including documentation, reporting, and issue resolution Participate in special projects supporting Accounts Payable operations, process improvement, and system enhancements. Support annual 1099 reporting, ensuring accuracy, completeness, and regulatory compliance Assist with monthly AP close activities, meeting deadlines and accuracy standards Support research and resolution of AP aging items and Goods‑Receipts‑Not‑Invoiced (GRNI) balances Demonstrate strong attention to detail, ensuring accuracy in invoice processing, research, and problem resolution. Able to effectively use ERP and accounting systems to ensure accurate and efficient processing of Accounts Payable transactions. Qualifications Education: High School Diploma Work Experience: Minimum of three (3) years of hands‑on Accounts Payable processing experience, supporting high‑volume, deadline‑driven environments. Strong proficiency in Microsoft Excel and Word, with Excel skills (pivot tables, VLOOKUP, data analysis, and reconciliation techniques) to support invoice matching, aging analysis, and exception reporting. Experience working with ERP systems and accounting software, including invoice processing, vendor master data maintenance, and financial reporting. SAP experience preferred but not required. Language / Communication Skills: Effective oral and written communication skills Must have the ability to communicate and disclose data in an accurate manner Job Dimensions Geographic Responsibility: US Type of Employment: Full Time Exemption Classification: Non-Exempt Internal Relationships: employees at all levels of the organization External Relationships: vendors Work Environment / Requirements of the Job: Completeness, accuracy, and timeliness of invoice and payment requisition processing and remittance on an established daily and monthly schedule Normal office environment gategroup Competencies Required to be Successful in the Job: Thinking – Information Search and analysis & problem resolution skills Engaging – Understanding others, Team Leadership and Developing People Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone: We treat each other with respect and we act with integrity We communicate and keep each other informed We put our heads together to problem solve and deliver excellence as a team We have passion for our work and we pay attention to the little details We foster an environment of accountability , take responsibility for our actions and learn from our mistakes We do what we say we will do, when we say we are going to do it We care about our coworkers, always taking an opportunity to make someone’s day better The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf We anticipate that this job will close on: 03/01/2026 For California Residents, please clic k here to view our California privacy notice. If you want to be part of a team that helps make travel and culinary memories, join us!

Requirements

High School Diploma
Minimum of three (3) years of hands‑on Accounts Payable processing experience, supporting high‑volume, deadline‑driven environments.
Strong proficiency in Microsoft Excel and Word, with Excel skills (pivot tables, VLOOKUP, data analysis, and reconciliation techniques) to support invoice matching, aging analysis, and exception reporting.
Experience working with ERP systems and accounting software, including invoice processing, vendor master data maintenance, and financial reporting.
Effective oral and written communication skills
Must have the ability to communicate and disclose data in an accurate manner

Nice To Haves

SAP experience preferred but not required.

Responsibilities

Manage a high‑volume accounts payable mailbox, ensuring all inquiries and requests are acknowledged and resolved within defined response timelines.
Apply working knowledge of accounts payable policies, procedures, and compliance requirements to all transaction processing.
Ensure timely and accurate processing, validation, and entry of vendor invoices in accordance with established service levels and internal controls.
Process invoices for assigned locations in a timely manner to avoid service interruption or credit risk.
Perform vendor setup and ongoing maintenance, ensuring data integrity and compliance with internal requirements.
Receive and professionally handle vendor inquiries and calls, resolving issues promptly to maintain positive vendor relationships.
Reconcile vendor statements, investigate discrepancies, and resolve invoice or receipt issues as needed.
Assist with the escheatment process, researching outstanding checks and coordinating with third‑party vendors for filing and compliance.
Support internal and external audits, including documentation, reporting, and issue resolution
Participate in special projects supporting Accounts Payable operations, process improvement, and system enhancements.
Support annual 1099 reporting, ensuring accuracy, completeness, and regulatory compliance
Assist with monthly AP close activities, meeting deadlines and accuracy standards
Support research and resolution of AP aging items and Goods‑Receipts‑Not‑Invoiced (GRNI) balances
Demonstrate strong attention to detail, ensuring accuracy in invoice processing, research, and problem resolution.
Able to effectively use ERP and accounting systems to ensure accurate and efficient processing of Accounts Payable transactions.