Specialist, Accounts Payable

American Water•Camden, NJ

8d•Hybrid

About The Position

The Accounts Payable Specialist is responsible for the processing accuracy, timeliness, and compliance of transactions. Transactions include, but are not limited to invoices, credit memos, check requests, supplier chargebacks, travel and expense reimbursements, purchasing card, and unclaimed property. This responsibility includes, but is not limited to: validating transactions, reconciling general ledger accounts, posting correcting and adjusting journal entries, and with providing issue analysis and workflow status resolution. Assist with ensuring all of Accounts Payable’s transactions are processed in accordance with USGAAP, SOX, regulatory and tax policies, and internal policy and procedures. Deliver excellent customer service to Accounts Payable’s internal clients and external customers. Perform other assigned Accounts Payable tasks under the direction of Accounts Payable management.

Requirements

Must be detail oriented with the ability to demonstrate a high degree of accuracy.
Must have the ability to solve challenging AP issues by analyzing problems that arise in the day-to-day processing of invoices or correct prior erroneously posted documents
Must have strong organization skills, including ability to multi-task, and prioritize in a fast-paced environment
Strong written and verbal communication
Must have the ability to interact diplomatically and respectfully with co-workers, customers, and department management
Strong knowledge of Accounts Payable’s processes and best practices
Strong knowledge and use of Microsoft Office tools (MS Office, Lotus Notes, etc.)
Two-year Associates degree in Accounting or related field preferred or equivalent relevant job experience required.
No experience required with a relevant business Bachelor’s degree.
Minimum two years prior job-related experience preferred or a relevant business degree.
Strong experience with Accounts Payable software/systems.

Nice To Haves

Utilities industry or shared services experience a plus
SAP, Great Plains, Open Text, or ImageNow experience a plus
Unclaimed property software – Tracker a plus
3-way match invoice resolution a plus
1099 tax from experience a plus
Travel and expense reimbursement or purchasing

Responsibilities

Monitor aging PTP transactions in workflow and troubleshoot
Validate transactions are processed in accordance with USGAAP, SOX, regulatory and tax policies, and internal policy and procedures.
Reconcile sub ledger account activity to the general ledger.
Process correcting journal entries.
Address, resolve, and/or escalate supplier/customer inquiries
Identify and correct duplicate invoices and payments
Analyze vendor statements
Assist with training of internal clients and external customers.
Assist with month end closing, by calculating accruals, preparing journal entries and performing miscellaneous A/P reconciliations as requested