Specialist 2 Nutrition Services, Quality Control Admin (Repost)

Houston Independent School District•Houston, TX

10d•Onsite

About The Position

Specialist 2, NS, QC will ensure the smooth and efficient operation of the office. Responsibilities include overseeing administrative tasks, managing office supplies, coordinating meetings and events, and providing general support as needed. This role requires strong organizational skills, attention to detail, and ability to multitask and contribute to a productive and well-functioning work environment.

Requirements

High School Diploma or GED
1 to 3 years proven experience in an administrative role, preferably in an office setting.
Oracle
SAP
Microsoft Office
Office equipment (e.g., computer, copier)
Concur

Nice To Haves

Bachelor's Degree

Responsibilities

Work in collaboration with outside organizations (e.g., City of Houston, Harris County) to maintain accurate record keeping and permitting.
Maintain records of City of Houston and Harris County inspection reports and violations, distribute Dual Inspection reports to Health Department to ensure compliance, and maintain TXUNPS Health inspection information for compliance.
Manage incoming and outgoing correspondence, including mail, emails, and phone calls, ensuring timely responses and appropriate distribution.
Manages vendor invoices and payments for grease trap and pest control services.
Maintain office supplies inventory, anticipate needs, and place orders to ensure availability of necessary items.
Coordinate meetings and appointments, including scheduling, preparing agendas, arranging facilities, and distributing relevant materials.
Assist in the preparation of reports, presentations, and other documentation, ensuring accuracy and adherence to formatting guidelines.
Assist in budget monitoring and expense tracking, providing support in maintaining financial records and processing invoices.
Oversee the maintenance of office equipment, including computers, printers, and telecommunication systems, coordinating repairs or replacements as needed.
Coordinate travel arrangements and accommodations for employees, ensuring efficient and cost-effective arrangements.
Support HR-related tasks, such as onboarding new employees, coordinating training sessions, and assisting with employee benefits administration.
Foster a positive and inclusive office culture, promoting teamwork, collaboration, and effective communication among employees.
Other duties as assigned.