Document Control Admin - Quality

Saulsbury • Projects - WY, WY

2d • Onsite

About The Position

Under moderate supervision, this role will ensure that quality documentation files, consisting of technical data, engineering drawings, technical specifications, inspection reports, forms, and other quality-related data, are appropriately maintained. The position will assure that documentation is well-organized, complete, retrievable, and up-to-date. The Document Control Admin will perform retrieval, collation, measurement, and reporting of quality data.

Requirements

• 2-4 years of administrative / filing / document control experience.
• Computer literate and competent in the use of MS Word, Excel, PowerPoint, Outlook, and Bluebeam Revu.
• Advanced Excel skills to include the use of formulas, lookups, and logic.
• Familiar with the management of Microsoft OneDrive (permissions, document retrieval and restoration, syncing).
• Business English, including vocabulary, correct grammatical usage, spelling, and punctuation.
• Modern office practices, procedures, typing, and filing methods.
• Knowledge in the operation of modern office machines: photocopying, scanning, and computer workstation.
• Solid communication skills, professional attitude, and ability to work well with others.
• Detail-oriented and organized.
• Work tactfully, effectively, and courteously with multiple individuals.
• Maintain efficiency and productivity with frequent interruptions.
• Follow written and oral directions.
• Self-directed individual with effective time management and prioritization skills.
• Learn, interpret, and apply pertinent quality procedures, precedents, and policies.

Responsibilities

• Assists in the creation/revision/updating of quality forms and tools as required.
• Maintains the quality filesystems, document index, and online data repositories in an organized, consistent fashion.
• Assures quality documentation and data retention.
• Researches and retrieves data as required to support Quality objectives.
• Audits project quality files for conformance to the corporate quality program.
• Compiles, organizes, and retrieves data to support quality metrics and reporting.
• Modifies, updates, and troubleshoots Excel spreadsheets.
• Creates new Quality project folders, assigns permissions, and archives them as projects reach completion.
• Compiles and maintains documentation reports through Excel spreadsheets with minimal supervision.
• Provides advice and support to meet document management needs.
• Perform periodic audits of document controls project files.
• Interact with quality, operations, and engineering personnel.
• Performs a variety of general filing duties of varying difficulty.
• Assists in the resolution and documentation of quality incidents.

Benefits

• Stable employment
• Career advancement
• Commitment to the work/life balance of our employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed