Special Projects Manager

University of British Columbia•Kelowna, BC

2d•Onsite

About The Position

This position is responsible for developing and implementing high-impact special projects for the Faculty of Health and Social Development (FHSD). This position coordinates internal and external engagement opportunities and implements targeted initiatives to advance the Faculty’s strategic priorities. Successful execution of these projects will support FHSD’s rapid stabilization following the transition to the Downtown Kelowna campus. This position also oversees short-term projects across all three Schools to ensure a coordinated and streamlined strategic planning and implementation. This is a term position with an expected end date of December 31 2028.

Requirements

Undergraduate degree in a relevant discipline.
Minimum of two years of related experience, or the equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

Project Management Professional (PMP) certification preferred.
Experience providing project and/or process management support in relevant field.
Evidence of effectively supporting engagement activities within a post-secondary, or similar environment.
Able to maintain accuracy; high attention to detail.
Evidence of copywriting, editing, and proofreading skills.
Demonstrated ability to work effectively with others and to undertake emerging tasks with minimal supervision.
Proven communication skills, both verbal and written, with a track record of disseminating complex information to audiences with mixed levels of understanding.
Knowledge of university policies and procedures, financial records, and UBC systems would be an asset.
Formal public speaking skills with small and large groups would be an asset.
Experience with a wide variety of applications, including but not limited to design and publishing software e.g., Adobe Suite, Canva, Envoke.
Able to ensure efficient records management procedures and practices required.
Able to take and transcribe accurate minutes and able to perform word processing at 60 words per minute.
Experience with photography would be an asset.

Responsibilities

Compiles and analyzes information and data to develop Faculty and School Unit Reviews and Strategic Plans.
Works with Faculty leadership to ensure accuracy of data and implement related communications initiatives.
Conceives of, plans, and executes community and industry partner initiatives and projects.
Works with community partners to develop long-term strategic partnerships and engagement opportunities as the Downtown campus building comes online.
Organizes events to represent and build the profile of the FHSD (or Schools); and to collect information and content to inform future strategic and engagement decisions.
Tracks metrics, stays current and makes recommendations to develop a strong positive presence across all engagement opportunities.
Collects and collates information and statistical information for the FHSD annual report to support the efficacy of the functional area in supporting the overall mission and aims of the FHSD, the SoN, SSW, and HES.
Presents information to Dean and Faculty Council.
Creates project plans and implementation timelines for coordination of Downtown move by performing necessary background research and sharing information to affected parties.
Develops plans to anticipate and mitigate risk to project timelines.
Create and communicates deadlines for project milestones and track progress.
Reports project progress to relevant committees (FHSD Space Committee, School meetings)
Drafts proposals for future backfill priorities based on strategic reports and recommendations from external reviews.
Develops and implements strategic priorities for Associate Deans, during transition period for Faculty.
Oversees FHSD Senate curriculum submissions to follow correct policy and procedure.
Works with School staff to ensure submissions reach UBCO Senate agendas in timely fashion.
Develops onboarding processes for non-degree programs and certificates.
Works with faculty leads to develop recruitment, marketing and delivery strategies for non-degree programs and certificates.
Oversees and assigns work as required to School staff.
Attends faculty committee meetings as required.
Organizes seminars, workshops, conferences, guest speakers and other events, managing volunteers, presenters, speakers and committee members.
Delegates event details, including booking facilities, arranging catering, arranging travel, organizing material, expenditures, and registration for such events as required.
Develops digital and print advertising for events.
Receives official visitors.

Benefits

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally.
A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.
Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential.
New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work.
Equity and diversity are essential to academic excellence.
An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.
We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.
All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.
If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [email protected].