Special Projects Manager

Clinton Foundation•New York, NY

About The Position

The Special Projects Manager provides substantive, strategic, and administrative support to the CEO of Too Small to Fail (TSTF), the early childhood initiative of the Clinton Foundation, and the TSTF team. This includes calendar and meeting management, communications assistance, correspondence, and logistical support. The Special Projects Manager triages internal and external requests to prioritize them with respect to the initiative’s priorities, responsibilities, organization-wide goals and deadlines, and manages discrete TSTF projects. This role assists the CEO to maximize their time on high-level items by using discretion in scheduling and meeting arrangements; acts as a partner to CEO and members of the Senior Leadership Team; and learns the Foundation’s processes and history to enhance that partnership. The Special Projects Manager also provides support to improve cross-departmental cohesion and effectiveness. The Special Projects Manager proactively manages routine and ad hoc special projects including event preparation, quarterly board meeting preparation, Foundation-wide projects, and co-managing and/or supporting programmatic work. This role will have a birds-eye-view of TSTF’s work and priority projects will include donor and partner research, supporting the creation of grant applications and final reports, communications assistance, contracting, managing expenses, logistical support, and strategic planning. Building on a lifetime of public service, President Clinton established the Clinton Foundation on the simple belief that everyone deserves a chance to succeed, everyone has a responsibility to act, and we all do better when we work together. For more than two decades, those values have energized the Foundation’s efforts to address big challenges, create new opportunities, and make a difference in people’s lives across the United States and around the world. Too Small to Fail, surrounds families with early language and learning opportunities, and supports parents and caregivers with resources to talk, read, and sing with young children from birth to help prepare them for success in kindergarten and beyond. Learn more here.

Requirements

Bachelor’s degree or equivalent work experience required
At least 6 years of professional experience in the field in positions of increasing responsibility.
At least 1 of those years must have included either managing people or managing projects to completion required

Nice To Haves

Administrative experience working with a senior leader preferred

Responsibilities

Proactively and effectively manage the TSTF CEO’s schedule and activities to reflect most current programmatic priorities; maintain regularly scheduled meetings and schedule ad hoc meetings
Prepare research and briefing documents ahead of meetings and engagements as needed
Support the logistics, prepare materials, and organize files for the TSTF CEO’s meetings, and other TSTF meetings as needed
Participate in meetings to take minutes and track follow up
Coordinate travel arrangements, prepare travel & expense (T&E) reports, and reconcile corporate card expenses in accordance with the Foundation's T&E policies
Compose, edit, and proof correspondence, proposals, briefs, reports, and other materials for programming, development, and governance purposes
As assigned, conduct research on and manage special projects on behalf of the TSTF CEO and team
Execute day-of logistics for in-person meetings and events; track follow up of resolutions and next steps
Prepare TSTF Advisory Council materials from inception to final copy for annual Council meetings, execute day-of-meeting logistics, and track follow up of resolutions, next steps, and further communication with the Council
Assist the initiative with ad hoc events and serve as a utility player where TSTF needs additional strategic, substantive, and administrative support
Create contracts, agreements, and MOUs with partner organizations and the Foundation’s legal department
Coordinate with TSTF vendors to track orders for Talking is Teaching-related products and process payments invoices for vendors and consultants
Facilitate and respond to interdepartmental requests related to TSTF metrics, impact, and contracts; proactively collaborate with programs and departments to revise and improve standard operating procedures (SOPs), as needed
Respond to general partner emails and external requests that are sent to TSTF General inbox and the TSTF CEO