Special Projects Manager

HireNow Staffing•San Francisco, CA

17h•Hybrid

About The Position

HireNow Staffing is actively recruiting a seasoned, highly skilled Special Projects Manager on behalf of a valued client partner operating as a holding company that builds and scales AI-native businesses. HireNow Staffing is acting as a direct placement partner for this Special Projects Manager opportunity. We are seeking a high-agency operator who can work directly with founders and executives on strategic initiatives, venture launches, and cross-functional execution. This individual must be comfortable solving ambiguous problems, moving quickly across multiple industries, and owning complex projects from concept through completion.

Requirements

2–4 years of experience in top-tier consulting, investment banking, private equity, venture studios, or high-growth startup environments
Strong preference for candidates from MBB or top strategy consulting firms
Proven ability to operate across multiple industries, not just a single vertical
Exceptional project management skills with demonstrated ownership of complex initiatives
Strong written and verbal communication with executive-level professionalism
Analytical problem-solving skills with comfort in ambiguous, changing environments
Daily working familiarity with modern AI tools (Claude, ChatGPT, automation tools, research copilots, etc.)
Ability to manage multiple priorities simultaneously with minimal oversight
Stable employment history with clear progression; candidates with jumpy resumes will not be considered

Nice To Haves

Startup experience at any stage from Seed through Series C+
Experience working with venture capital, private equity, venture studios, or founder-led companies
Board experience with institutions, nonprofits, academic organizations, or advisory bodies
STEM degree or strong technical / quantitative background
Experience launching new business units, partnerships, or zero-to-one initiatives
Financial modeling and business case development skills
Strong operator mindset with willingness to execute tactically when needed
Exposure to education, research institutions, or mission-driven organizations

Responsibilities

Lead strategic special projects across the parent company and portfolio businesses
Support launch and scale initiatives tied to new AI-native ventures, products, and institutions
Partner directly with founders and executive leadership on growth priorities, partnerships, and expansion opportunities
Build project plans, operating cadences, timelines, and accountability structures to ensure execution excellence
Conduct market research, competitive analysis, financial modeling, and strategic assessments across multiple sectors
Coordinate cross-functional workstreams involving internal teams, external partners, investors, and operators
Drive operational problem-solving in fast-moving environments with limited structure
Prepare executive materials, decision memos, presentations, and board-level updates
Identify bottlenecks, recommend improvements, and implement scalable systems
Leverage modern AI tools to increase productivity, insight generation, and execution speed