Special Projects Manager, Scientific Operations

American Heart Association • Dallas, TX

1d • Remote

About The Position

The American Heart Association has an excellent opportunity for a Special Projects Manager, Scientific Operations, working with The Periodic Table of Food Initiative (PTFI)®. This position can be home-based. This is a full-time, benefits-eligible, grant-funded opportunity. Funding will expire one year from start date. Sustainable Food Systems @ Heart is an innovation portfolio of the American Heart Association focused on transforming food systems into measurable drivers of human and planetary health. Within Sustainable Food Systems @ Heart, The Periodic Table of Food Initiative (PTFI) ® serves to build the scientific infrastructure, translational tools, and capacity needed to move food to a health solution. Specifically, PTFI is a science-to-action initiative co-managed by the American Heart Association that is offering standardized multi-omics tools, data, and training to characterize food quality of the world’s edible biodiversity. Our global ecosystem is mapping food quality based on diverse components, including macronutrients, micronutrients, and specialized metabolites, as well as their variation across food systems. PTFI’s vision is a world where stakeholders in food, agriculture and health are enabled to lead data-driven solutions that provide healthy food from sustainable food systems.

Requirements

• Bachelor’s degree in food science, nutrition, public health, biological or chemical sciences, agricultural sciences, data science, or related field required.
• 3+ years of administrative support experience and participation in interdisciplinary and multi-institutional projects.
• Strong organizational and written and verbal communication skills, with an ability to translate technical concepts for diverse audiences.
• Experience in contracting.
• Ability to work independently and as part of a cross-functional teams in a global environment.
• Strong problem-solving skills
• Excellent process management and organizational skills.
• Proficiency in computer programs, including Microsoft Office, Google Drive (including Google Docs), database management, and ability to learn new software applications as appropriate.
• Ability to be dynamic, detail-oriented, multi-task, and re-prioritize in a fast-paced environment.
• Ability to travel 10% of the time per year

Nice To Haves

• Master's degree in a relevant scientific or public health field preferred.
• Global experience preferred.
• Knowledge of food composition analysis, food systems research, and data science preferred.

Responsibilities

• Serves as a core operational role within The Periodic Table of Food Initiative (PTFI)®, supporting the coordination and scaling of the PTFI Global Lab Ecosystem.
• Working closely with the Senior Program Manager of PTFI’s Global Lab Ecosystem, they will support the growing global network of laboratories contributing to PTFI through engagement, logistics, contracting, and coordinating.
• Support Senior Program Manager, Global Lab Ecosystem with contract execution and management as well as other agreements for PTFI with collaborating labs, vendors, and service providers. This includes monitoring approval status, routing for signatures and monitoring timelines.
• Maintains excellent time management and communication skills with both internal and external partners to meet project deliverables and deadlines.
• Support shipping and logistics of onboarding new PTFI labs including generating shipping labels, coordinating with companies and labs and monitoring progress.
• Performs various administrative tasks, including maintaining project documentation.
• Support project teams on meetings and logistics such as coordinating virtual and in-person meetings and education, which may include booking of venue, meeting and travel logistics, meal planning, meeting minutes documentation and follow-up.

Benefits

• medical
• dental
• vision
• disability
• life insurance
• retirement program that includes an employer match and automatic contribution
• employee assistance program
• employee wellness program
• telemedicine, and medical consultation
• Paid Time Off (PTO) at a minimum of 16 days per year for new employees.
• 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees