Special Projects Coordinator

People's Self-Help Housing•San Luis Obispo, CA

1d•Onsite

About The Position

This role involves coordinating various community-focused activities, including outreach, volunteer management, leadership development, and resident engagement. The coordinator will act as a liaison with interested parties to establish new programs and services, identify service providers, and build partnerships. A key aspect of the role is encouraging resident participation in events and programs, while also ensuring compliance with grant and funder requirements, including fiscal and reporting obligations. The position requires managing documentation, conducting billing for eligible services, and generating statistical data from various databases. Responsibilities also include composing professional correspondence and reports, performing administrative tasks like filing and minute-taking, ordering supplies, and conducting research and file maintenance for special projects. The coordinator will also assist Resident Services Departments with meetings and events, conduct surveys, and develop/update resident services forms. The role requires assisting with other business duties as assigned by the Resident Services Director.

Requirements

Bilingual language skills (English/Spanish) highly preferred.
Ability to work autonomously.
Ability to establish good working relationships with people from diverse backgrounds.
Self-starter able to work independently, with minimum supervision, to meet deadlines while working under the pressure of having multiple assignments and demands simultaneously.
Strong computer (PC) skills: Excel, Word, Adobe, PowerPoint, Access, WordPerfect, Internet, etc.
Excellent communication and organizational skills, as well as the ability to work effectively with co-workers and the public.
Ability to work in conjunction with several departments.
Ability to handle sensitive material in a confidential manner.
Excellent communication, interpersonal and team-building skills.
Sensitivity to the needs of low-income and special needs clients and excellent interpersonal skills.
Excellent verbal and writing skills.
2+ years’ experience in an office administration position.
Prior experience with a community-based organization.
Experience using a variety of office computer programs and resources.
Experience working with low income individuals with diverse backgrounds.
High School Diploma or higher.
Must possess a valid California driver's license and have access to a dependable automobile and/or means of reliable transportation.
Must possess a valid California driver's license, proof of auto insurance, and have access to a reliable vehicle.

Nice To Haves

Some graphics program experience would be desirable.
Experience in event coordination and management preferred.

Responsibilities

Coordinate community outreach, volunteer recruitment/coordination, community building activities, leadership development, community engagement, and resident participation.
Liaison with interested groups and individuals to set up new programs and services.
Identify service providers and establish partnerships (formal or informal, as appropriate).
Encourage resident participation in events and programs.
Maintain legal, reporting, and fiscal compliance with grants and other institutional funders.
Coordinate required documentation and conduct billing activities for eligible services as prescribed by various programs.
Generate statistical data from SHP, EVENTS, VOLUNTEER, CENCAL, YARDI, and other databases when needed.
Respond to, compose professional correspondence and/or financial reports.
Perform tasks such as statistical reporting, filing, taking meeting minutes, making appointments, sending faxes and duplication of materials.
Order supplies as needed for Resident Services programs.
Special project work/research/file maintenance as required.
Assist Resident Services Departments with meetings and special events.
Conduct surveys.
Develop, maintain, and update resident services forms as needed.