Special Projects Coordinator

People's Self-Help Housing•San Luis Obispo, CA

2d•Onsite

About The Position

The Special Projects Coordinator will be responsible for a variety of tasks related to community outreach, volunteer coordination, program development, and administrative support within the Resident Services department. This role involves liaising with community groups, identifying service providers, managing grant compliance, generating reports, and assisting with departmental meetings and events. The position requires strong organizational and communication skills, the ability to work independently, and proficiency in various computer programs.

Requirements

Ability to work autonomously.
Ability to establish good working relationships with people from diverse backgrounds.
Self-starter able to work independently, with minimum supervision, to meet deadlines while working under the pressure of having multiple assignments and demands simultaneously.
Strong computer (PC) skills: Excel, Word, Adobe, PowerPoint, Access, WordPerfect, Internet, etc.
Excellent communication and organizational skills, as well as the ability to work effectively with co-workers and the public.
Ability to work in conjunction with several departments.
Ability to handle sensitive material in a confidential manner.
Excellent communication, interpersonal and team-building skills.
Sensitivity to the needs of low-income and special needs clients and excellent interpersonal skills.
Excellent verbal and writing skills.
2+ years’ experience in an office administration position.
Prior experience with a community-based organization.
Experience using a variety of office computer programs and resources.
High School Diploma or higher.

Nice To Haves

Bilingual language skills (English/Spanish) highly preferred.
Some graphics program experience would be desirable.
Experience in event coordination and management preferred.
Experience working with low income individuals with diverse backgrounds.

Responsibilities

Coordinate community outreach, volunteer recruitment/coordination, community building activities, leadership development, community engagement, and resident participation.
Liaison with interested groups and individuals to set up new programs and services.
Identify service providers and establish partnerships (formal or informal, as appropriate).
Encourage resident participation in events and programs.
Maintain legal, reporting, and fiscal compliance with grants and other institutional funders.
Coordinate required documentation and conduct billing activities for eligible services as prescribed by various programs.
Generate statistical data from SHP, EVENTS, VOLUNTEER, CENCAL, YARDI, and other databases when needed.
Respond to, compose professional correspondence and/or financial reports.
Perform tasks such as statistical reporting, filing, taking meeting minutes, making appointments, sending faxes and duplication of materials.
Order supplies as needed for Resident Services programs.
Special project work/research/file maintenance as required.
Assist Resident Services Departments with meetings and special events.
Conduct surveys.
Develop, maintain, and update resident services forms as needed.