Special Projects Coordinator
About The Position
You are the connective tissue of the External Engagement team and direct support to its Chief. Reporting to the Chief of External Engagement, you keep deadlines, calendars, and details on track across a fast-moving team, while handling correspondence and meeting preparation for the Chief directly. You work closely with every member of the External Engagement leadership team, tracking commitments and deadlines across their workstreams, and with the Chief directly on day-to-day executive support. Operating with real access to sensitive legal and political information, this role requires sound judgment, discretion, and a genuine enjoyment of the kind of detailed, high-variety work that keeps a growing team running smoothly.
Requirements
- 2–4 years of experience in an administrative, coordinator, or executive support role
- Experience with CRM or database tools
- Highly organized and comfortable holding many small details at once
- Sound judgment and discretion with sensitive and confidential information
- Clear, professional written communicator
- Proactive about flagging deadlines and following up, rather than waiting to be asked
Responsibilities
- Maintain a shared calendar and tracker across the team's workstreams, flagging deadlines and dependencies
- Maintain the team's partner and coalition databases so contact and engagement records stay current and usable
- Prepare materials and track follow-up for recurring team meetings
- Draft and proofread correspondence and prepare materials ahead of key meetings
- Support discrete projects as assigned, such as research, briefing memos, and process documentation
Benefits
- Medical premiums covered 100% for employee
- Dental premiums covered 100% for employee
- Vision premiums covered 100% for employee
- Medical premiums covered 50% for spouses and dependents
- HRA to cover 100% of in-network medical deductibles
- 403(b) retirement account with up to a 6% match after 90 days of employment
- Automatic life insurance coverage
- Short-term disability coverage
- Long-term disability coverage
- FSA
- 12 weeks of fully paid parental leave
- 25 PTO days annually
- Every federal holiday off
- A week off at year-end
- Monthly reimbursement for internet service
- Monthly reimbursement for cellular service
- $500 home office setup stipend in your first 90 days
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
