Special Projects Assistant II

School District of Philadelphia•Philadelphia, PA

5d•Onsite

About The Position

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us? Job Summary Performs diversified functions of limited scope and difficulty within the assigned office. Organizes and facilitates a variety of special projects and/or programs in support of office operations that involve conducting research, compiling data and preparing reports as required. Acts as a liaison between the assigned office and other District offices as well as outside agencies.

Requirements

Bachelor’s degree from an accredited college or university in Architecture, Landscape Architecture, Interior Design, or Mechanical, Electrical, Civil or Structural Engineering.
Two years of full-time, paid administrative or administrative support work which has included conducting research, analyzing data and preparing reports, and using a personal computer and software applications.
Demonstrated knowledge of office principles, practices and procedures.
Demonstrated knowledge of standard research methods and techniques.
Demonstrated knowledge of report writing.
Demonstrated knowledge of business English, including spelling, punctuation and grammar.
Demonstrated knowledge of personal computer software applications that are used to create reports and documents and to design spreadsheets.
Demonstrated ability to analyze data and to make recommendations based on findings.
Demonstrated ability to handle multiple projects through to completion.
Demonstrated ability to use and operate a personal computer.
Demonstrated ability to use word-processing and spreadsheet software applications.
Demonstrated ability to communicate effectively, both orally and in writing.
Demonstrated ability to establish and maintain effective working relationships.

Nice To Haves

Engineer-in-Training (EIT) or Architect-in-Training (AIT) status, or progress towards professional licensure (PE, RA, RLA) or certification (PMP, CCM) is a plus.

Responsibilities

Organizes and facilitates a variety of special projects and/or programs; compiles data and statistics; prepares financial, statistical and/or narrative reports; reports results and makes recommendations to superior, when appropriate.
Conducts research in response to inquiries received or in an attempt to resolve problems; gathers and analyzes information and/or data; communicates findings.
Acts as a liaison between the assigned office and local and state governmental entities.
Works collaboratively with other offices and outside agencies on the implementation of joint ventures; may assist by recruiting District staff participants, securing District space and/or addressing financial issues.
Attends meetings with representatives from outside agencies that desire to partner with the District on new initiatives; gathers information and determines the feasibility of the District’s participation; makes recommendations to superiors.
Evaluates the effectiveness of ongoing and special projects being conducted under the auspices of the assigned office; makes recommendations for modifications as needed.
Responds to inquiries received from within the District and from outside agencies regarding School District policies, procedures and initiatives.
Prepares a variety of reports for local and state government agencies.
May conduct basic research on legal issues related to School District programs and policies as requested.
May assist with short- and long-range planning for the assigned office.
May participate in the review and/or preparation of grant proposals.
May represent superior at staff meetings.