Special Projects Assistant I

School District of Philadelphia•Philadelphia, PA

5d•Onsite

About The Position

The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us? Job Summary Performs diversified functions within an assigned office at the full performance level. Organizes and facilitates a variety of special projects and/or programs in support of office operations that involve conducting research, compiling data and preparing reports as required. Acts as a liaison between the assigned office and other District offices as well as outside agencies.

Requirements

Bachelor’s degree from an accredited college or university in Architecture, Landscape Architecture, Interior Design, or Mechanical, Electrical, Civil or Structural Engineering
One year of full-time, paid administrative or administrative support work which has included conducting research, analyzing and collecting data, preparing reports, and extensive use of Excel as well as using fiscal and business best practices related to project management and has involved interfacing with multiple departments and agencies.
Demonstrated knowledge of office principles, practices and procedures.
Demonstrated knowledge of standard research methods and techniques.
Demonstrated knowledge of report writing.
Demonstrated knowledge of business English, including spelling, punctuation and grammar.
Demonstrated knowledge of personal computer software applications that are used to create reports and documents and to design spreadsheets.
Ability to analyze data and to make recommendations based on findings.
Ability to handle multiple projects through to completion.
Ability to use and operate a personal computer.
Ability to use word-processing and spreadsheet software applications.
Ability to communicate effectively, both verbally and in writing.
Ability to establish and maintain effective working relationships.

Responsibilities

Organizes and facilitates a variety of special projects and/or programs; compiles data and statistics; prepares financial, statistical and/or narrative reports; reports results and makes recommendations to superior, when appropriate.
Conducts research in response to inquiries received or in an attempt to resolve problems; gathers and analyzes information and/or data; communicates findings.
Acts as a liaison between the assigned office and local and state governmental entities.
Works collaboratively with other offices and outside agencies on the implementation of joint ventures; may assist by recruiting District staff participants, securing District space and/or addressing financial issues.
Attends meetings with representatives from outside agencies that desire to partner with the District on new initiatives; gathers information and determines the feasibility of the District’s participation; makes recommendations to superiors.
Evaluates the effectiveness of ongoing and special projects being conducted under the auspices of the assigned office; makes recommendations for modifications as needed.
Responds to inquiries received from within the District and from outside agencies regarding School District policies, procedures and initiatives.
Organizes and facilitates a variety of special projects and/or programs by conducting research to gather necessary information and provide project support to Project Managers of Architectural, Electrical/Mechanical, Landscape, Structural projects and other managers as needed.
Assists in the preparation, processing, and distribution of project-related documents, including proposals, contracts, specifications, reports, and correspondence.
Attends meetings, gathers information, takes detailed notes, and distributes minutes to attendees.
Supports the processing of invoices, including review for completeness and routing for approvals.
Applies School District standards, policies, and procedures related to Capital projects.
Assists in site visits to help document existing conditions and gather information under the guidance of senior staff.
Helps prepare documentation for project scope development and design reviews.
May assist with short- and long-range planning for the Office of Capital Programs.
Performs other duties as assigned to support the Office of Capital Programs.
May conduct basic research on legal issues related to School District programs and policies as requested.
May assist with short- and long-range planning for the assigned office.
May participate in the review and/or preparation of grant proposals.
May represent superior at staff meetings.