Special Programs Coordinator @ Curriculum/District Office

Three Rivers/Josephine County Sd•Grants Pass, OR

2d•Onsite

About The Position

This position provides full spectrum administrative support to the federal and state grants programs including significant tracking and maintenance of program budgets and matters of a confidential nature. Handles daily work pressures, requiring a volume of work which must be completed within a specified period of time.

Requirements

Apply online and submit Letter of Interest, Resume and Letters of Recommendation
Two (2) years of college coursework or Associate's Degree (May be waived pending successful performance on skills test administered by the District)
High School Diploma or GED required
Person filling this position will have to be fingerprinted

Nice To Haves

Bilingual and biliterate candidates are encouraged to apply

Responsibilities

Follows and maintains knowledge of all applicable District policy(ies) and procedures.
Provides administrative support to curriculum department staff including, but not limited to preparation of presentations, tracking, calendar management, correspondence to staff, parents, students and community members.
Works with Federal and State Agencies to manage grant funds.
Performs general office duties including answering multi-line phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail, responding to emails.
Completes a high volume of computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
Compiles and prepares reports for administration or outside agencies as required.
Reads and interprets legal guidelines in regards to administration of federal and state programs.
Responds to requests from district leadership, principals, and staff regarding grant budgets and expenditures.
Schedules conferences and programs as required including creating schedules, contacting all invited parties, preparing confirmation and distributing materials to all parties (district leadership, school staff, etc.).
Manages special projects as assigned.
Processes district purchase orders and organizes purchases.
Provides accurate and timely information and reports.
Assists in development, track, maintain, and report on program budgets including Title I, Title IIA, Title IV, 21st Century, Student Investment Account, High School Success, and other development grants.
Assists schools in allocating the Title I budgets.
Coordinates data and documentation required for monitoring of grants.
Appropriately maintains and secures confidential records and inquiries.
Interacts thoughtfully and courteously with students, staff, administrators, and parents and resolves conflict in a professional manner.
Communicates clearly with coworkers and other staff.
Dresses professionally for the position.
Provides impeccable customer service.
Attends work daily as assigned and is punctual.
Adheres to daily schedule.